Payroll & HRIS Manager

Description

Under the direction of the Senior Human Resources Manager, the Payroll & HRIS Manager supports multiple divisions and oversees the daily operations of payroll processing and related general accounting duties. This role manages payroll accounting functions, maintains payroll-related financial records, and partners with HR, Finance, and external auditors to support internal controls and reporting requirements. The position is part of a knowledgeable, flexible, and enjoyable HR team that works closely with all aspects of the organization.

This is a supervisory position.

• Manage and process employee payroll information, ensuring accurate and timely payment is made to employees for each payroll period.
• Ensure compliance with wage, hour, tax, and benefit laws and regulations.
• Review and approve payroll reports, reconciliations, and adjustments.
• Manage garnishments, deductions, and employee time/attendance records.
• Files required documents and reports according to the Company’s and state and federal payroll guidelines (i.e., W-2s, garnishments, etc.).
• Make recommendations to support new processes or improve current processes.
• Prepare training materials, guides, and documentation when needed.
• Respond to payroll questions and concerns of employees, researching records and involving other resources/staff as needed.

• Serve as primary administrator for the HRIS.
• Maintain and update system configuration, security roles, workflows, and data integrity.
• Develop, automate, and deliver HR and payroll analytics.
• Partner with HR and IT to improve processes, increase efficiency, and enhance user experience.
• Troubleshoot HRIS issues.

• Oversee general ledger entries, payroll journal postings, and account reconciliations.
• Support the finance teams with month-end and year-end close processes, ensuring the accurate recording of payroll and benefit costs.
• Prepare reports for management and external stakeholders as required.

• Ensure adherence to federal, state, and local payroll tax regulations.
• Coordinate with auditors and provide necessary payroll and accounting documentation.
• Maintain confidentiality of employee records and sensitive financial data.
• Keep current with HR payroll policies and public policy changes affecting payroll rules and guidelines; provide input to policies and procedures for payroll processing.
• Build professional Excel reports from payroll reporting software.

• Supervise and train payroll staff, providing coaching and feedback.
• Develop efficient processes and recommend system enhancements.
• Foster a culture of accuracy, accountability, and continuous improvement.

• Other projects as needed.

• Bachelor’s degree in Accounting, Finance, or a related degree required.
• Additional consideration given for Certified Payroll Professional certification (CPP).

• Minimum of six years of experience with processing payroll for a multi-state employer.
• 2‑3 years in a payroll or HRIS leadership role.
• Experience with computerized payroll systems and HRIS systems.
• Paylocity experience is a plus.
• Experience with Local, State, and Federal pay and taxation regulations.

• Advanced knowledge of standard payroll concepts, practices, and procedures is required.
• A thorough understanding of general accounting, payroll regulations, and compliance requirements is required.
• Expert Excel skills that include proficiency in v-lookups and pivot tables.
• Excellent analytical, organizational, and problem‑solving skills.
• Exceptional attention to detail, meeting deadlines, and providing a high level of customer service.

We offer an excellent compensation package and team‑oriented work environment with growth opportunities. Some of our outstanding benefits include:

• Health & Dental Insurance
• Company paid Life Insurance
• 401(k)
• Paid Time Off benefits
• Product discounts
• Wellness programs

EOE/M/W/Vet/Disability

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