Administrative Assistant

Location

Thisis an onsite role that works at the Cashton Office Building in Cashton, WI. This is a full time position.

Employee Type – Hourly

Bonus Eligibility – No

Safety Sensitive – No

If a company is going to make a difference in today’s world, it’s going to haveto think differently. At Organic Valley, our philosophy and decisions are basedon the health and welfare of people, animals and the earth. We’re a mission-driven cooperative, owned byfamily farmers, and we’ve been leaders in organic agriculture from the very beginning. Once pioneers of organic agriculture, we’re now an established leader.

Organic is all we do. We aredriven by our mission to promote regional farm diversity and economic stability by the means of organic agricultural methods and the sale of certified organic products.

The Administrative Assistant role is a multifaceted position designed to support the smooth operation of the workplace by managing a variety of essential tasks. This role involves day-to-day responsibilities such as assisting employees with visitor management, ensuring the regular stocking of supplies, directing phone calls, and handling mailings.

It involves being an expert on the comings and goings of life in the office –emergency action plans, how to move goods between buildings, how to navigate the buildings and WPS related software.

The Administrative Assistantmust collaborate across departments to accomplish tasks, demonstrating acommitment to fostering a safe, clean, and productive office environment. Thisrole is pivotal in facilitating and enabling the employee experience onsite inour buildings.

• Assist employees in managing their visitors in accordance with the visitor policy to ensure a secure and efficient process.
• Regularly stock refrigerators in accordance with food safety requirements.
• Regularly stock supply closets to ensure availability of necessary items.
• Answer and direct incoming phone calls in a professional and courteous manner.
• Assist with mailings and laminating tasks as needed.
• Program and print badge access cards for employees.
• Maintain a tidy and organized workspace in accordance with our look and feel guidelines to promote a safe, clean, and productive office environment.
• Coordinate and conduct office building tours for farmers, employees, and visitors, as requested.
• Serve as a subject matter expert in our Integrated Workplace Management Software, visitor management software, and access control software.
• Be well-versed in emergency action protocols to ensure safety and preparedness.
• Fill in at the retail store and cafe POS, as needed, to support operations.
• Help maintain workplace services records, including purchase orders (POs) and budget documents.
• Deliver employee mail and interoffice envelopes.

• Collaborate across departments to accomplish tasks and ensure smooth operations, demonstrating a willingness and ability to work with various teams to achieve common goals.
• Facilitate building tours
• Provide information to visitors about building amenities
• Maintain notary public status
• Assist with coordinating onsite events

• Excellent customer service skills.
• Outstanding people skills
• Excellent written and verbal communication skills.
• Strong observation skills
• Delight in hospitality
• Ability to work under pressure.
• Must be flexible, decisive and able to multi-task.
• Excellent organizational and time management skills.
• Ability to work with and maintain confidential information.
• Computer skills and the ability to effectively use Word, Excel, PowerPoint, Publisher, Outlook, and SAP.

$17.85 - $21.00 per hour

This hourly wage range is exclusive of fringe benefits. The compensation package may also include incentive compensation opportunities in the form of discretionary bonuses. If you are hired at CROPP, your final base hourly wage compensation will be determined based on factors such as skills, education, and/or experience. Additionally, we believe in the importance of pay equity and consider the internal equity of our current team members as a part of any final offer.

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