Office Admin

Vista Aircraft Maintenance seeks a dynamic and highly organized Office Admin to join our team in Wisconsin. The Office Admin supports the daily operations of the Repair Station with a strong focus on HR-related tasks. Reporting to the HR Business Partner, this role manages administrative processes, maintains employee records, prepares reports, and supports communication across teams.

This position plays a key part in keeping the Repair Station running smoothly and requires someone who is proactive, organized, and comfortable in a fast‑paced environment where priorities can shift quickly. The Office Administrator works closely with facilities, maintenance, talent acquisition, HR, and other departments, and must maintain a positive, professional, and service‑oriented approach at all times.

• Serve as a gate keeper and main point of contact for visitors and callers, managing badges, access, and inquiries with professionalism.
• Support calendar coordination by anticipating scheduling conflicts, maintaining meeting discipline, and assisting leaders with administrative needs.
• Assist with onboarding and offboarding processes, including preparing paperwork, maintaining records, and coordinating mailings.
• Contribute to a strong workplace culture by helping plan wellness activities, team‑building sessions, workshops, and company events.
• Maintain operational efficiency through accurate data updates, mail organization, supply management, and upkeep of shared office spaces.
• Partner with the HR Business Partner to support compliance with employment laws, internal policies, and best practices.

• High school diploma or equivalent required.
• At least 3 years of administrative support experience in a corporate or professional environment.
• Intermediate level of understanding in Microsoft applications including Outlook, Word, Excel, and PowerPoint.
• Experienced working in ADP Workforce Now, or comparable HRIS Software is preferred.
• Ability to treat sensitive or confidential information with appropriate discretion.
• Ability to take initiative, self‑directed, results‑oriented and prioritize multiple assignments.

• No two days will be the same; your career with Vista America will be dynamic, challenging, and exciting.
• Operational Excellence and Innovation:
  Industry leader in private aviation with numerous career advancement opportunities. Certified™ Great Place to Work®, highlighting employee satisfaction and career development.
• Commitment to Safety and Excellence:
  Wyvern Wingman® Certified, Vista America has a history of performance adhering to rigorous safety practices and continuously surpassing benchmarks.
• Luxury World Class Fleet:
  We are committed to the highest standards. Our fleet is comprised of highly sought after aircraft, provided with white‑glove opulent service that is guided by an obsessive attention to detail and craftsmanship.

• Medical, Dental, and Vision plans
• 401(k) program with company matching and 100% vested immediately.
• Life Insurance and Long/Short term Disability
• Employee Assistance Program
• Empty Leg Flight Benefits & Customized Travel Site with Delta Airlines

The affiliated operating partners of Vista are equal employment opportunity employers. The affiliated operating partners of Vista do not discriminate against any applicant or employee based on race, color, religion, national origin, gender, age, sexual orientation, gender identity or expression, marital status, mental or physical disability, and genetic information, or any other basis protected by applicable law. The affiliated operating partners of Vista also prohibit harassment of applicants or employees based on any of these protected categories.

Compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire.

Mid‑Senior level

Full‑time

Administrative

Airlines and Aviation

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