Administrative Assistant
Listed on 2026-02-19
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Administrative/Clerical
Office Administrator/ Coordinator, Virtual Assistant/ Remote Admin
Administrative Assistant (Technical Assistant)
Breedlove, Dennis & Associates, Inc. is a science-driven consulting firm providing strategic environmental solutions to clients across Florida and the southeastern U.S. We are currently seeking an experienced Administrative Assistant to support our scientists and project teams with a range of administrative and project coordination tasks.
This role combines administrative precision with technical support, contributing directly to environmental permitting, reporting, and project delivery. Responsibilities include drafting and/or editing proposals, permit applications, reports, and monitoring letters; managing project records and schedules; coordinating with internal teams; and supporting client communications. The ideal candidate is proactive, detail-oriented, and thrives in a dynamic, fast‑paced environment. Daily collaboration with project managers, assistance with regulatory research, and oversight of multiple active projects is central to maintaining smooth and efficient operations.
Key Responsibilities- Draft and/or review proposals, permits, letters, and reports
- Coordinate with CADD department and manage graphics requests
- Maintain project schedules and assist with site meetings
- Monitor inboxes and support client communications
- Research regulatory issues and compile monitoring data
- Prepare and/or review billing summaries
- Support travel arrangements and meeting logistics
- Provide backup support to other administrative roles
- Minimum 2 years of experience in an Administrative Assistant role
- Strong communication and organizational skills
- Familiarity with environmental consulting or scientific services preferred
- Bachelor’s degree in Business Administration or related field preferred
- Idyllic candidate will possess intermediate to advanced level of proficiency in the MS Office Suite
- Standard office conditions; some overtime required.
- Light lifting (up to 30 lbs) is required.
- A valid driver’s license and clean driving record.
- Health & Dental Insurance
- Paid Time Off & Company Holidays
- 401(k) with Employer Match
- Company-Paid Short-Term Disability & Life Insurance
- Long-Term Disability
- Health Savings Account (Company contributes up to $2,000/year)
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