Financial Administrator - Roads & Drainage

Must have the physical, developmental and mental ability to perform job tasks, work efforts, responsibilities and duties of the job illustrated below:

This position reports directly to the Roads and Drainage Division Director. This position plans, directs and manages the staff and activities of the administration section. This position will participate in and oversee developing, implementation and updating of the CIP (Community Investment Plan) budget and operating budget for the division. This position will have budget responsibility of at least $50million for all funds managed based on current funding sources for the division.

This position will manage and oversee the tracking of production costs associated with the work performed by the division utilizing a Computer Maintenance Management System (CMMS). Work is reviewed by the director for effectiveness and conformance with overall objectives and is subject to verification by periodic audits by the county’s internal and external auditors.

• Advises the division director of financial matters; (i.e. purchasing/requisitioning procedures, cost estimates, costs and payments, etc.) and prepares reports of budget status.
• Implements the financial goals and objectives of the division.
• Develops and administers the implementation of financial policies and procedures, i.e. billing, customer receipts, purchasing, vouchering, payment authorization, expenditure classification, budget transfers, production (CMMS), and capital.
• Supervises and manages assigned staff, including the selection of employees, providing for their training / professional development, evaluation, and being responsible for staff productivity, discipline, complaint and grievance handling.
• Prepares and reviews various fiscal statements, financial reports, fiscal information of contracts and / or agreements presented for payment.
• Monitors and manages the division’s operating budget, service levels, workload indicators, cost tracking and performance measurements such as a CMMS.
• Performs complex financial and cost benefit analyses, making recommendations to ensure cost‑effective divisional operations and services as directed by the division director.
• Researches, investigates, prepares and submits policy statements relating to division activities as directed by the division director.
• Provides leadership to the administration section staff to enable them to effectively perform the duties and functions of the section.
• Encourages and promotes teamwork and personal growth of the staff to reach individual, section, and division goals.
• Develops and supervises programs for the maximum utilization of services.
• Manages operations in the administration section including quality and quantity of group work, planning, scheduling, and goal setting for individuals.
• Fosters and encourages a teamwork environment through effective hiring, orienting and coaching.
• Prepares written and up‑to‑date procedures in all areas pertaining to work performed in the administration section. Reviews federal regulations, Florida statutes, government / auditing/accounting standards, and county ordinances.
• Communicates with staff to ensure compliance.
• Prepares and delivers annual performance evaluations.
• Supervises employees in the administration section.
• Responsible for the overall direction, coordination and evaluation of the administration section.

Knowledge of:

• Accounting, purchasing, financing, auditing and expenditure control systems, procedures and regulations, and production.
• Division operations and encourages staff involvement for high quality productivity and constructive interactions with other sections in the division.
• Computers and software associated with the functions and duties described above; including but not limited to, Microsoft Office Suite, the county’s POLK One Business Solutions Software, LEGISTAR (EAgenda), and DRGR Federal Grants Module.

Ability to:

• Complete, maintain and process pertinent paperwork and records, including requests for daily, monthly and quarterly reports for the purpose of reporting to staff and agencies.
• Effectively communicate in person and…