Executive & Family Assistant

Executive Assistant / Family Assistant

Noble Ag HQ – Eagle Lake, FL

You are a trusted partner to owners (husband and wife) and a key hub for Noble Ag. You toggle smoothly between front-of-office support at Noble Ag and high-touch personal support for a highly active couple running multiple businesses and a busy household. Success is measured in outcomes: you make their lives easier, their time better protected, and their operations more organized—earning increasing autonomy as trust grows.

• Lightens the load for owners so they can get more done, faster, with fewer administrative and logistical distractions.
• Anticipates needs, communicates clearly, and executes reliably, so trust and autonomy increase over time.
• Keeps Noble Ag’s front office running smoothly with minimal oversight, while handling a significant slate of personal and family workflows behind the scenes.
• Protects confidentiality and maintains a calm, low-drama, solutions-oriented presence.

Success looks like:

• Within 60–90 days, owners feel you “get how we like things done” and can delegate more without worry.
• You communicate in a clear, concise, low-maintenance way: you bring solutions and well-framed options, not problems.
• You proactively clarify priorities, follow through on commitments, and close loops without being chased.
• You handle sensitive personal and business information discreetly and professionally.
• You work in concert with other members of the family’s staff.

Success looks like:

• You serve as a pleasant, professional presence at the Noble Ag front desk, greeting occasional visitors and vendors and representing the company well.
• Reception is a light portion of your workload; you independently handle scheduling, basic office coordination, and general upkeep.
• Core office needs (supplies, simple facilities issues, mail/shipments, basic logistics) are handled without owners or other managers at Noble Ag needing to intervene.
• You coordinate calendars and basic scheduling for internal meetings or vendor appointments as requested, keeping stakeholders informed of changes.
• As needed assistant work for President of Noble Ag (owner's brother).
• Take over as lead on projects such as gift fruit shipping in January, ordering food for occasional in-office meetings, helping with quarterly All Hands employee meeting planning, and similar needs.
• Handle incoming and outgoing mail and deliveries, coordinating with accounting team on dates/times.
• Coordinate domestic and international travel (flights, hotels, ground transport).
• Assist with data entry and basic spreadsheet maintenance.
• Support HR with onboarding tasks (desk setup, welcome materials, forms) for new hires or prospective employees.
• Create and maintain simple forms, templates, and checklists.
• Assist with internal communications (announcements, newsletters, notices).
• Attend and take meeting minutes and track action items when requested.

Success looks like:

• Travel execution:
  You handle cars, car service, spa appointments, dining reservations, golf carts and car rentals, and related logistics once you have the destination and general preferences.
• Party and event coordination:
  You support planning and coordination for events (dinners, kids’ birthdays, gatherings), including vendors, invitations/RSVPs, reservations, and day‑of details.
• Gifts and fruit shipping:
  You manage annual gifts and fruit shipments (including a simple spreadsheet or system to track fruit shipments and other annual gifts), ensuring items go out on time and follow‑ups are clear.
• Returns:
  You own the end‑to‑end process for returns, including tracking, shipping/drop‑offs, and status updates.

Success looks like:

• Digital organization:
  You organize and maintain shared drives and key digital folders for documents such as IDs, insurance, school forms, key contacts, and travel documents.
• Calendar orchestration:
  You help coordinate family calendars as…