Director of Payroll

Functional Purpose

The Director of Payroll manages, directs, and coordinates the activities of the payroll function to ensure the preparation, processing, and distribution of accurate and timely paychecks to employees. The position evaluates payroll processes to guarantee proper wage reporting, assesses internal controls in payroll processing and makes necessary recommendations for improvements.

Duties and Responsibilities:

* Establish payroll schedules, coordinate time and attendance entry and perform payroll checks and balances.

* Manage assigned project work and administer all activities associated with the delivery of payroll services; oversee strategic planning and evaluation of all payrolls.

* Monitor and ensure budgetary controls are followed.

* Hire, motivate, supervise, and evaluate assigned staff (e.g., employee concerns/problems, directing work, training, evaluating performance, disciplining, working with employees to correct deficiencies, directing the implementation of new processes, rules, or regulations, promoting consistency and accuracy of work, etc.).

* Supervise, manage, and facilitate staff training in the operation of the payroll department.

* Advise departments and divisions on payroll and taxation issues, policies and procedures; assist in the maintenance of proper budgetary controls.

* Research, analyze, and serve as spokesperson to senior staff and all key stakeholders on taxation issues, policies and procedures. Train staff on related matters.

* Facilitate school/department staff training on payroll policies and procedures.

* Answer inquiries from school system and department staff regarding payroll issues.

* Prepare and administer the school system's payroll reports and reporting to the Internal Revenue Service, the State of North Carolina, NC Retirement System, Social Security Administration and Employment Security Commission and ensure with holdings, deductions and payroll-related reports are remitted and filed timely and accurately.

* Conduct administrative, productivity and systems studies; evaluate and prepare reports and make recommendations for improving policies and procedures, methods and systems of operations and process improvements to enhance internal auditing procedures.

* Keeps current with school system policies and state and federal regulations regarding pay practices, Fair Labor Standards Act (FLSA), leave benefits, state and federal with holdings, taxation of employee benefit programs and other pertinent payroll related data.

* Attend conferences or meetings to remain current on programs and accounting policies and procedures, as needed.

* Perform related duties as assigned.

Required Knowledge, Skills, and Abilities:

* Knowledge of state, federal and local laws and regulations pertaining to North Carolina public schools' payroll.

* Knowledge of management and supervisory practices and principles.

* Knowledge of NC DPI Chart of Accounts.

* Ability to interpret, train, and implement new regulations and processes on a regular basis.

* Ability to plan, organize, monitor, and evaluate the work of staff.

* Ability to establish and maintain cooperative working relationships with those contacted in the course of work.

* Ability to maintain positive internal relationships and work collaboratively within and across departments.

* Ability to communicate effectively, both orally and in writing.

* Ability to meet deadlines and successfully bring closure to projects.

* Ability to work under stress with tight deadlines while staying organized and focused to provide accurate information.

* Ability to implement and evaluate department goals.

* Ability to use sensitivity in dealing with issues for assigned staff.

* Ability to recognize, understand, and analyze problems and technical situations and recommend solutions.

* Ability to provide strong leadership for department.

* Ability to maintain and protect confidentiality and act with discretion.

* Skill in providing exemplary customer service and conflict resolution.

* Proficient with using a computer to create and maintain reports.

* Proficient in Microsoft Office products, including Excel, Word, PowerPoint, and Outlook.

Education and Experience…