OSP Administrator - Cash Team

Overview

Department: Wake Forest University Health Sciences - Academic Deans Office

Status: Full time

Benefits Eligible: Yes

Hours Per Week: 40

Schedule Details/Additional Information: Remote

Pay Range $28.55 - $42.85

Provides direct cash administrative support for research-related activities at the institution. Oversees cash applications including but not limited to clinical industry funded, federal and state funded, foundation, and other sources. Identifies incoming payments, ensures payments are applied in a timely manner, complete federal drawdowns, perform reconciliations, and follows up on outstanding A/R. Ability to work independently, communicate effectively, provide customer support on payment inquiries to clients (Principal Investigators, Department Administrators, sponsors, etc.)

• Bachelor’s degree or an equivalent combination of education and experience
• Experience in accounts receivable and cash applications. Post-award cash application skills preferred.
• Oncore (Clinical Trial Management System) experience preferred
• Knowledge of federal drawdown systems preferred
• Experience using Microsoft Office specifically Excel

• Maintains cash log for incoming clinical, federal, state, foundation, other payments through lockbox, ACH/Wires, cash swaps, drawdowns.
• Responsible for identifying various payments to ensure accurate cash application to respective awards.
• Identifies inaccurate payment amounts and proactively follows up to reconcile differences.
• Contact sponsors for missing payment details
• Performs federal drawdowns in a timely manner through various systems including but not limited to, Payment Management System, WAWF, NSF, etc.
• Collaborate with post-award administrator to perform financial analysis necessary to calculate and reconcile total funds to be drawn on all Letter of Credit awards when Federal Financial Reports are due.
• Reviews aging reports for balances due and actively collects outstanding accounts receivables.
• Reconciles OSP grant clearing account on recurring basis.
• Informs Cash Team Manager of refunds and/or Letter of Credit undraws.
• Process sponsor refunds
• Complete write offs for uncollectible invoices
• Run ad hoc reports.
• Assists sponsors, faculty, staff, and post-award teams with inquiries researching and resolving payments.
• Completes other tasks as assigned.

Advocate Health offers a comprehensive suite of Total Rewards: benefits and well-being programs, competitive compensation, generous retirement offerings, programs that invest in your career development and so much more – so you can live fully at and away from work, including:

Compensation

• Base compensation listed within the listed pay range based on factors such as qualifications, skills, relevant experience, and/or training
• Premium pay such as shift, on call, and more based on a teammate's job
• Incentive pay for select positions
• Opportunity for annual increases based on performance

Benefits and more

• Paid Time Off programs
• Health and welfare benefits such as medical, dental, vision, life, and Short- and Long-Term Disability
• Flexible Spending Accounts for eligible health care and dependent care expenses
• Family benefits such as adoption assistance and paid parental leave
• Defined contribution retirement plans with employer match and other financial wellness programs
• Educational Assistance Program

About Advocate Health

Advocate Health is the third-largest nonprofit, integrated health system in the United States, created from the combination of Advocate Aurora Health and Atrium Health. Providing care under the names Advocate Health Care in Illinois;
Atrium Health in the Carolinas, Georgia and Alabama; and Aurora Health Care in Wisconsin, Advocate Health is a national leader in clinical innovation, health outcomes, consumer experience and value-based care. Headquartered in Charlotte, North Carolina, Advocate Health services nearly 6 million patients and is engaged in hundreds of clinical trials and research studies, with Wake Forest University School of Medicine serving as the academic core of the enterprise.

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