Personal Assistant

The Person al Assistant to CEO will be a versatile and proactive personal concierge / support the CEO of a Events & Media Agency. This role will serve to support and maintain the success of this executive, and as a result, the company, by eliminating professional and personal tasks.

The PA will help with tasks such as:
Personal and professional scheduling (medical, dental, hair, personal engagements, reservations), booking travel, personal shopping, household management, including but not limited to: laundry, dishes, coordinating with service providers, light cleaning, making beds, grocery shopping, meal prep, managing household inventories, ordering from Amazon needed items, washing cars, washing the dog, playing with the dog, picking up mail, picking up prescriptions, running a variety of errands, picking up meals or coffee for client meetings, prepping CEO for travel, scanning documents, reviewing and prioritizing responding to emails, filing reimbursements, fielding calls and research, organizing documents, maintaining records, and other light administrative tasks to assist this executive in performing his job.

The goal of this role is to be a close teammate and support to the CEO – a “chief of staff” of his personal life in order to help him as he delegates a wide-variety of tasks out of his head and into your hands. Your ability to think proactively to help make this executive’s life easier by eliminating numerous personal and some professional tasks will result in success.

Amidst these efforts the PA will ensure that all components of their role is performed with joy, gratitude, integrity, excellence, and creative thinking.

• Team player with the ability to work in a fast-paced environment.
• Thick-skinned and able to take direct communication in fast-paced environment.
• Flexible and able to pivot as needed.
• Work independently with little supervision.
• Professional demeanor and approach, reflecting the highest level of professionalism, as this role reflects the representation of the CEO.
• Superior ability to exceed in multitasking.
• Superior ability to prioritize tasks effectively.

Well-developed organizational skills.

• Works pro-actively, rather than reactively. Sees needs and works in advance to solve problems.
• Able to anticipate needs before they occur.
• Incredibly high level of attention to detail so that the smallest of details are not dropped.
• Professional discretion and ability to maintain confidentiality of clients as needed.

• High level professionalism.
• Must be able to work at minimum 3 days a week for 10-15 hours.
• Must have their own car and able / willing to pick up items and packages, as well as ability to transport a large dog as needed.
• Must have your own computer to work from.
• Must be willing to learn how to use Trello project management system and Google Drive.
• Respond to e-mails and calls in timely fashion.
• Communicate effectively and efficiently.

Must be willing to sign a confidentiality agreement and agree to a high-level of professional confidentiality as you will be handling many passwords, usernames, and secure data.