Administrative Coordinator, Corporate and Foundation Relations; CFR

Job Description Summary

The Administrative Coordinator, Corporate and Foundation Relations (CFR), provides exceptional administrative support to ensure all CFR functions are executed efficiently. Organized and attentive to detail, the Coordinator plays an integral role in supporting all CFR team projects, with a special emphasis on administrative support to the Associate Vice President (AVP). This position requires a high degree of independent judgment, allowing the individual to evaluate situations, respond to emails, calls, and requests, weigh options, and make administrative decisions with discernment.

* This position is not eligible for sponsorship of non‑immigrant or immigrant visa status through Wake Forest University. All eligible applicants are encouraged to apply.

* Applications for this position will be accepted through February 9, 2026, 11:59 pm, EST.

Provides primary administrative support for the Associate Vice President, CFR, and the office functions ages calendars and meeting support for the AVP, Executive Director, and Director; prepares or updates documents required for meetings, events, Indicator, or tasks. Oversees logistics for campus visits and travel for the AVP, Executive Director, and Director, including managing calendars, food, nametags, parking, etc. Serves as the primary point of entry for all CFR tasks recorded in the Deacon Advancement Database (DAD, a Blackbaud product) or Click Up, related to prospecting,გავს, proposing, and stewarding CFR gifts and grants.

Using DAD, Power BI, and customized reports, prepares the monthly CFR Dashboard and develops additional activity reports. Liaises with University Advancement colleagues to support the creation of CFR’s Annual Plan and other documentation. Serves as CFR liaison to administrative points of contact across campus, coordinating meetings and events. Attends campus meetings to stay up to date on policies and procedures, shares relevant information with the CFR team, and takes notes at CFR team meetings.

Manages day‑to‑day operations of CFR, such as mail, email inboxes, and tracking the department’s annual budget and expense reports. Provides organizational support, insight, and suggestions regarding file storage, archives, and collateral. Assists with CFR project management and lends support as needed, focusing on deadline reminders. Develops processes and standard procedures to improve CFR operations. Assists the AVP and CFR team in onboarding new staff as appropriate, and performs other duties as assigned.

Associate’s degree plus a minimum of five years of experience in a non‑profit or academic environment with evidence of specific skills, especially managing timelines, assessing administrative needs, and embracing a customer‑service orientation. Ability to establish priorities, balance multiple assignments, work under time constraints, meetecure deadlines and demonstrate flexibility in shifting priorities. Strong sense of accountability. Ability to manage multiple ongoing projects simultaneously, prioritizing by urgency, timelines, etc.

Ability одним to work independently and as part of teams, including diverse professionals across University Advancement. Aptitude for critical thinking and problem solving. Ability to think strategically about implications of information and make judgment calls. Mature judgment handling sensitive and confidential information. Demonstrated commitment to diversity and inclusion. Willingness to gain additional insights about self and others. Effective communicator, working well with all levels of colleagues, employing verbal, written, and visual communication strategies.

Ability to conduct internet research, compile relevant information, and prepare reports. Strong proficiency in Google Workspace and willingness to learn Blackbaud and Power BI quickly. Knowledge of basic budget management principles. General knowledge of office management techniques and responsibilities. Willingness to update skills continually. Ability to work occasional evening and weekend hours as needed.