Accounting Specialist; Part-Time

Job Title: Accounting Specialist (Part-Time, 20-25 Hours per Week; flexible schedule within business hours)
Business Unit: Shared Services
Reports To: Controller
Location: Winston-Salem, NC (In-Office Preferred)
Role Type: Hourly, Part-Time (20–25 Hours/Week; Flexible Within Business Hours)

The Accounting Specialist provides hands‑on accounts payable, accounts receivable, and property‑level accounting support across multiple business units. This role ensures timely and accurate processing of invoices, billing, and payments while maintaining strong documentation standards and internal controls.

The position supports day‑to‑day accounting workflows, collaborates with Property Management and Shared Service teams, and helps maintain clean financial records that enable accurate reporting and disciplined cash management.

• Receive, review, and verify vendor invoices for accuracy, required support, proper coding, and approvals; resolve discrepancies with internal teams and vendors
• Enter/upload invoices into the accounting system; maintain clean, searchable AP documentation/files
• Prepare and process payments (ACH/check), including scheduled payment runs; track due dates and maintain AP aging discipline
• Maintain vendor records (W-9 collection, vendor setup/updates) and support annual 1099 preparation
• Assist with month‑end close support for AP (accrual support, AP reconciliations, vendor statement review)

• Generate and distribute invoices (client billing, management fees, reimbursements, and other AR as applicable); ensure accuracy and consistent timing
• Record/apply incoming payments (checks/ACH), including deposit tracking and bank activity review; research and resolve posting issues
• Maintain AR aging, support polite collections follow‑up, and coordinate with internal stakeholders on disputes/irregularities

• Support recurring PM workflows such as vendor bill processing, utilities/vendor coordination, tenant/customer billing items, and maintaining complete property‑level accounting support documentation
• Partner with Property Manager to resolve billing questions, vendor issues, and account irregularities quickly and professionally
• Obtain documentation from tenants to ensure compliance with requirements for insurance, sales reporting, etc.
• Obtain documentation from vendors to ensure compliance with insurance requirements
• Maintain confidentiality and strong internal controls; follow established approval workflows and documentation standards
• Keep trackers and shared lists current (open invoices, missing approvals, AR follow‑ups, etc.) and recommend process improvements as patterns emerge

• 2+ years of hands‑on AP and/or AR experience (both strongly preferred)
• High accuracy, strong attention to detail, and consistent follow‑through in a deadline‑driven environment
• Comfortable with accounting software and document management
• Experience with Yardi property management software a plus, but not required
• Professional communication skills (vendor + client/tenant‑facing as needed)
• Real estate and/or property management accounting experience is a plus (ex: rent/tenant billing concepts, property‑level vendor work streams)