Administrative Assistant

About the Position

VHB’s Winooski, Vermont office has an immediate opening for an enthusiastic, highly organized, detail‑oriented employee to join our administrative services team. The position supports the office with a wide range of day‑to‑day tasks. Candidates should possess a “can‑do” attitude, excellent verbal and written communication skills, and an ability to work independently as well as with a team in a dynamic, fast‑paced, deadline‑oriented consulting firm.

The role requires a proactive approach, the ability to prioritize tasks, anticipate needs, and work in a hybrid setting Monday‑Friday.

• Greets visitors and creates a positive first impression of VHB; informs employees of the visitor’s arrival and directs them to the appropriate meeting location.
• Schedules meetings and events for a team, department, or office.
• Plans, orders, and assists with food for meetings.
• Processes and distributes mail; prepares packages for pickup and delivery.
• Maintains office supply inventory.
• Answers and transfers phone calls, relaying messages as needed.
• Assists with building management and facilities tasks, which may include organizing and cleaning office space, managing kitchen and breakroom inventory.
• Performs other administrative duties as assigned, including data entry, filing, and photocopying.
• Assists with new employee preparation.
• Assists with fleet management.
• Participates in professional and personal development aligned with career goals.
• Performs all job functions in compliance with applicable federal, state, and local regulations and VHB policies and procedures.

• 2–5 years of office administration experience.
• High school diploma or GED.

Our best estimate of the hourly pay for this position located in Vermont is $20.00–$25.00. The final compensation will be based on a variety of factors such as individual qualifications, education, and experience.

We are VHB! We’re an inspired and innovative team of engineers, scientists, planners, and designers who partner with clients in the transportation, real estate, institutional, and energy industries, as well as federal, state, and local governments. Our work helps improve mobility, enhance communities, and contribute to economic vitality, balancing development and infrastructure needs with stewardship of our environment.

• Diverse and inclusive culture of collaboration and innovation.
• Opportunity to work on complex, transformational projects.
• Community and social responsibility as sustainable stewards.
• Focus on learning, development, and career growth.
• Best‑in‑class benefits, including flexible, hybrid workplace.

VHB is a proud Equal Opportunity Employer. Since our founding, we have intentionally fostered a culture of inclusion and belonging, supported by deep‑rooted core values, one of which is diversity. Qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or other characteristics protected by law.