Student Services Coordinator - AA; CUPE

Position: Student Services Coordinator - AA3 (CUPE 1482)
Job Openinga Location :

Expected Start Date :

Full Time :

Permanent :

Posting End Date :

Job Description :

Undergraduate Student Services Coordinator - Administrative Assistant 3 (CUPE 1482)
Existing Budget-Funded Continuing Full-Time 35.00 hours/week Monday to Friday, 8:30 a.m. to 4:30 p.m. with some exceptions during peak periods.

Salary Range: $30.76 - $43.37 per hour ($55,983.20 - $78,933.40 per annum)
Proposed

Start Date:

June 17, 2024

Trial/Probation Period: 315.00/840.00 work hours For more information, please contact:

Janice Lane or @ :

- Allocates administrative tasks to the preliminary engineering program staff, as well as Departmental undergraduate student advisor staff.

- Determines new student services needed and monitors existing services.

- In collaboration with the Associate Dean (Undergraduate Programs) set priorities as necessary for Faculty initiatives and processes.

- Provides leadership and mentorship to the Faculty on all aspects of undergraduate student services and in cooperation with the Associate Dean.

- Oversees all aspects of undergraduate academic processes.

- Represents the Faculty in liaison with external units.

- Interviews, recommends on hiring, trains, evaluates performance and disciplines as necessary the support staff in the Student Services area.

- Assists Associate Dean with the collection and retention of student information.

- Coordinates the annual revision of the U1-First Year Planning Guide, Faculty Calendar and procedures.

- Coordination and administration of all the academic misconduct and non-academic misconduct cases that are referred to the Dean's Office.

- Communicates regularly with faculty Advising team, holds regular meetings, provides coaching, and organizes workshops, professional development, and team building opportunities.

- Advise new and returning students in planning their course load and schedule.

- Provide detailed information to high school counselors, parents of high school students and the general public regarding program areas in Engineering and the Faculty's admission requirements.

- Advise students of appeals processes, authorized withdrawals, exam deferral options, reinstatements, leaves of absence, and start afresh.

- Handles student matters and provide recommendations to resolve student related issues.

- Advise and provide program information and admissions criteria to prospective students (and parents).

- Responsible for all aspects of the Management Minor.

- Responsible for the review and posting of the Dean's Honour List following the end of each academic term.

- Coordination, scheduling, and administration of Supplemental Exams, in collaboration with the Department Advisors.

- Attend monthly UofM Advisor Coordinator meetings.

- Initial setup and the revision of all undergraduate and graduate courses in the Price Faculty of Engineering.

- Coordinates and disseminates scheduling information from the RO to departments; revise schedules in BANNER for Fall, Winter and Summer terms; meeting deadlines determined by the RO.

- Resolves online registration problems or queries.

- Coordinate all requests from Engineering for reserves in required courses being offered outside of the Faculty.

- Inform all departments in the Faculty regarding course section changes/closures.

- Monitor the registration numbers for all courses and advise on increasing capacity of sections or increasing the numbers of sections.

- Works closely with Advising Leads from all faculties.

- Annually prepare the Faculty's Preliminary Engineering Program course schedules for posting on-line.

- Track changes from the Academic Regulations and Curriculum Committee and ensure approved changes are entered properly in the Academic Calendar.

- Authorizes final approval for all student related University forms requiring Dean/Director's Representative signature and administers these forms.

- Maintains a record of Final Grade Reports for the entire Price Faculty of Engineering Undergraduate Program.

- Notifies Records Coordinator in the Registrar's Office regarding changes in academic policies and status of undergraduate students.

- Conducts impact assessments for all deferred examinations updating student records based on the grades.

- Works with Co-op office to ensure student records are accurate for all students registered in the Co-op program, providing support and training as necessary.

- Signing authority on all Aurora Student system requests.

- Administrative support as required.

- Other duties as  :

MINIMUM FORMAL EDUCATION/TRAINING:

- University Bachelor's degree in a related discipline required.

EXPERIENCE:

- 3 years of directly related administrative experience required.

- An acceptable equivalent combination of education and experience may be considered.

SKILLS AND ABILITIES:

- Exceptional communication skills both verbal and written required.

- Excellent organizational skills are required, including planning and tracking multiple tasks simultaneously while prioritizing deadlines.

- Demonstrated proficiency in using MS Office is…