Contract Administrator

Contract Administrator

Intermediate Level (5+ Years Experience)

Winnipeg, Manitoba

LM Architectural Group | Environmental Space Planning (LM-ESP) is a Winnipeg-based architecture and interior design firm with a legacy of design excellence dating back to 1954. We are passionate about creating environments that enhance quality of life and reflect the unique character of the communities we serve.

Our work is guided by the values of Leadership, Collaboration, Relationships, Quality, and Sustainability, and our studio culture is built on teamwork, trust, and shared success. We work on a diverse range of projects across Manitoba and beyond, including civic, healthcare, transportation, education, cultural, and commercial environments.

LM-ESP is seeking an Intermediate Contract Administrator to join our collaborative studio. This role is ideal for an experienced architectural professional or technologist with a strong understanding of construction documentation, building systems, and construction-phase services.

As a key member of the project team, you will work closely with Principals, Project Architects, Interior Designers, and Consultants to support the successful execution of projects during the bidding and construction phases. You will represent the firm in coordinating with clients, contractors, consultants, and authorities having jurisdiction, helping ensure projects are delivered in accordance with the contract documents, schedule, and quality expectations.

• Administer architectural construction services from bidding through to project completion for projects of moderate complexity and scale.
• Act as the primary point of contact for architectural construction-phase activities, coordinating with consultants and contractors.
• Conduct site reviews, prepare field services reports, and participate in construction meetings.
• Interpret contract documents and respond to contractor questions in a timely and professional manner.
• Review and process shop drawings, samples, mock-ups, and other submittals.
• Review and assemble change order documentation for internal and client approval.
• Review contractor payment applications and assist with preparation of Certificates for Payment.
• Support project close-out activities including deficiency reviews, certificates of substantial completion, occupancy documentation, and close-out records.

• Work collaboratively with Project Architects, Interior Designers, Job Captains, and Consultants to support consistent project delivery.
• Coordinate construction administration services across all disciplines.
• Maintain clear, professional communication with clients, contractors, consultants, and authorities having jurisdiction.
• Participate in project meetings and contribute to issue resolution during construction.

• Maintain accurate and well-organized construction administration records.
• Support quality control processes related to construction documentation and contract administration.
• Assist in identifying and documenting lessons learned related to construction-phase execution.

• Post‑secondary education in architecture, architectural technology, construction management, or a related field.
• Minimum 5 years of experience in contract administration within an architectural or construction environment.
• Certification as a Certified Architectural Technologist (CT Arch), Certified Engineering Technologist (CET), Registered Architect, or equivalent combination of education and experience is considered an asset. Trade experience may also be considered.
• Completion of the Principles of Construction Documentation course and Construction Contract Administration Course through CSC an asset
• Certified Construction Contract Administrator (CCCA) designation, or ability to achieve this designation an asset.

• Strong knowledge of building materials, construction methods, and building systems.
• Solid understanding of construction documents, specifications, and contract administration procedures.
• Working knowledge of applicable…