Executive Assistant

Overview

Position
:
Executive Assistant
Location
:
Winnipeg, MB
Classification
:
Full-Time, Immediate Hire

Auto Canada offers a fast-paced, high-impact environment within a nationally scaled, performance-driven automotive organization. This role is ideal for a highly organized, proactive professional who thrives on supporting senior leadership while keeping day-to-day operations running smoothly. As the Executive Assistant to the Interim President, you will play a critical role in enabling executive effectiveness by managing priorities, communications, and logistics. You will work closely with internal teams, governing bodies, and external partners, exercising discretion, sound judgment, and exceptional attention to detail in a highly visible position.

• Provide high-level executive support to the President, including complex calendar management across multiple time zones, meeting coordination, travel arrangements, and expense reporting.
• Anticipate executive needs by proactively managing priorities, deadlines, and follow-ups across multiple initiatives.
• Serve as a trusted liaison between the President, senior leaders, Board members, governing bodies, OEM partners, and external stakeholders.
• Manage executive projects and activities supporting key organizational priorities, strategic initiatives, and operational effectiveness.
• Prepare and review agendas, presentations, correspondence, and briefing materials with a high degree of accuracy, professionalism, and confidentiality.
• Coordinate leadership, Board, OEM, and high-level partner meetings, including agenda preparation, minute-taking, action tracking, and follow-up.
• Coordinate with Legal to manage execution of legal, governance, and confidential documents, including signatures and notaries.
• Support updates, reporting, and communications with governing bodies and provincial regulators.
• Lead planning and coordination of the annual Chairman’s Program, including performance tracking, communications, vendor coordination, and event logistics.
• Act as the first point of contact for visitors, manage incoming calls, and oversee mail, courier deliveries, and package acceptance.

• Diploma or degree in Business Administration, Office Administration, or a related field.
• Minimum of 5 years of experience supporting senior executives, preferably within a corporate or fast-paced environment.
• Proven ability to manage competing priorities with accuracy, discretion, and sound judgment.
• Exceptional written and verbal communication skills with a professional and polished approach.
• High level of integrity with demonstrated experience handling sensitive and confidential information.

• Competitive Compensation and Benefits Package
• Employee Vehicle Purchase & Service Plans
• Company-wide appreciation events and contests throughout the calendar year
• Employee and Family Assistance Programs
• Professional development and the opportunity to grow your career

And those are just the basics. We strive every day to create a workplace culture that embraces diversity and inclusivity, ensures fairness and equal opportunities, and fosters a sense of belonging for all Team Members. As an equal opportunity employer, we actively support everyone in expressing themselves and reaching their full potential.

We hope so. It’s equally important that you choose us as we choose you. Take a sneak peek at what we think makes this one of the best workplaces around. If you think you’re a good fit to come along on our ride, apply now through our website at  We thank all applicants for their interest; however, only those selected for an interview will be contacted.

Our commitment extends to reaching out to individuals from various backgrounds and identities. We do not discriminate based on gender identity, race, national origin, ethnicity, religion, age, sexual orientation, marital or family status, or mental/physical disabilities. Auto Canada is committed to collaborating with and providing reasonable accommodations to individuals with disabilities. If you need accommodation during the recruitment process, please inform your recruiter.