Confidential Assistant

The University of Manitoba is a driving force of innovation, discovery and advancement. Our momentum is propelled by our campus community – UM faculty, staff and students whose determination and curiosity shape our world for the better. Our teaching, learning and work environment is uniquely strengthened and enriched by Indigenous perspectives. With two main campuses in Winnipeg, satellite campuses throughout Manitoba, and world-wide research, UM’s impact is global.

Discover outstanding employee benefits, experience world-class facilities and join a dynamic community that values reconciliation, sustainability, diversity, and inclusion. We are one of Manitoba’s Top Employers and one of Canada’s Best Diversity Employers. At the University of Manitoba, what inspires you can change everything.

The Confidential Assistant provides senior-level administrative and organizational support to the Associate Dean of Teaching and Learning, the Associate Dean for Undergraduate and International Programs, and the Director of the Dean’s Office, supporting both daily operations and long-term planning. Working independently with minimal supervision, the role manages complex scheduling, coordinates committees and meetings, oversees communications, and ensures adherence to the policies and procedures of the University of Manitoba and the Asper School of Business.

The position requires exceptional organizational skills, sound judgment, and the ability to manage multiple competing priorities in a fast-paced environment.

The role is critical to enabling senior leadership to fulfill their mandates and involves handling highly sensitive academic, personnel, financial, and student information. The incumbent must exercise a high degree of diplomacy, discretion, and independent judgment, ensuring strict confidentiality, effective conflict management, and compliance with university policies and applicable legislation while engaging professionally with internal and external stakeholders.

• Completion of a post-secondary diploma or undergraduate degree in a related discipline.
• Minimum of 5 years senior-level administrative/secretarial experience.
• Experience working with sensitive and confidential information.
• Proficiency in data analysis tools and software (e.g. Tableau, Power Bi) is a plus.
• An acceptable equivalent combination of education and experience may be considered.
• Excellent verbal and written communication skills are required.
• Excellent interpersonal skills are required.
• Strong organizational and time management skills are required.
• Tact, diplomacy, flexibility, and the ability to maintain confidentiality are required.
• Strong understanding of MS Office 365, Teams, and SharePoint is required.
• Proven knowledge of current computer software such as Word, PowerPoint, and Excel is required.
• Ability to quickly learn other software such as Qualtrics (survey software) and reporting software is required.
• Work independently in a busy environment is required.
• Exercise tact and flexibility when dealing with sensitive issues is required.
• Work under pressure and managing a heavy workload is required.
• Work harmoniously and effectively with all levels of faculty, staff, and students in a variety of contexts is required.
• Multi-tasking is required.
• A satisfactory work record, including satisfactory attendance and punctuality, is required

Along with being one of Manitoba’s top employees, we are proud to provide a collaborative and enriching work environment. In addition to a strong compensation package with a competitive salary, the University provides an exceptional workplace that includes:

• Comprehensive group benefits and pension plan.
• Competitive vacation time.
• Employee and Family Assistance Program.
• A full spectrum of professional development opportunities.

Apply today through the University of Manitoba’s recruitment site, UM Careers:

Closing Date:
March 4, 2026

Applications will only be accepted if you apply on UM Careers.

The University of Manitoba is committed to the principles of equity, diversity & inclusion and to promoting opportunities in hiring,…