Office & Operations Coordinator

Are you a highly organized, proactive professional who enjoys coordinating projects, supporting senior staff, and helping operations run efficiently behind the scenes? We’re seeking an experienced Office & Operations Coordinator to play a key role in maintaining smooth office operations while providing strong administrative and project coordination support across the organization.

As a full-service commercial facilities maintenance company, we deliver services and projects across healthcare, education, hospitality, retail, commercial office, mixed-use, recreational, and light industrial sectors. This role is ideal for someone who thrives in a fast-paced environment, takes ownership of responsibilities, and enjoys ensuring details, deadlines, and communications stay on track.

• Serve as the primary office contact, maintaining a professional and welcoming environment for visitors, clients, and staff.
• Manage incoming calls, mail, courier shipments, office supplies, and general office organization.
• Coordinate meeting logistics, boardroom setup/reset, and internal team events.
• Maintain organized digital and physical documentation systems for accessibility and accuracy.

• Provide high‑level administrative and project coordination support to senior staff, operations leadership, and project teams
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• Track project documentation, reports, deadlines, equipment orders, and operational follow‑ups.
• Prepare reports, correspondence, presentations, and internal communications.
• Support showroom operations by processing Point‑of‑Sale transactions, assisting customers, and ensuring a professional, organized sales environment.
• Schedule meetings, prepare agendas/materials, and track action items to ensure follow‑through.
• Identify opportunities to improve administrative workflows and operational efficiency.

• 3–5+ years of administrative or operations support experience, ideally in a project‑driven or service‑based environment.
• Demonstrated experience supporting senior staff and coordinating projects, initiatives, or cross‑functional activities.
• Experience in facilities maintenance, construction, or service industries is an asset.
• Strong organizational, prioritization, and multitasking abilities in fast‑paced environments.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint).
• Professional, dependable, detail‑oriented, and proactive mindset.
• Ability to work independently while collaborating effectively across teams.

• Established and growing company with long‑term stability.
• Collaborative, supportive team culture.
• Competitive compensation and benefits package.
• Meaningful role with visibility across operations and leadership.
• Opportunity to expand your coordination, operations, and project support experience.