Records Scan Clerk - Clerk -CUPE; Term

Job Profile Clerk A - Records Scan Clerk

Department: The Winnipeg Civic Employees’ Benefits Program

Designated

Work Location:

5 th Floor, 317 Donald Street

Position Type: Full-Time, 3-Month Term

Posting Number: 126788

Closing Date: March 5, 2026

Providing a wide range of services to over half of all Manitobans, the City of Winnipeg is one of the largest employers in Manitoba. We provide a comprehensive range of benefits and career opportunities to our employees, including competitive salaries, employer‑paid benefits, dental and vision care, pension plans, and maternity/parental leave programs. Additionally, we offer education, training, and staff development opportunities to ensure that our employees are equipped with the necessary skills to advance in their careers.

Our Benefits web page provides detailed information about the benefits we offer, and we encourage you to visit it for further information at City of Winnipeg Benefits. We take pride in fostering a diverse, safe, and healthy workplace where our employees can thrive and achieve their full potential.

The City is committed to attracting and retaining a diverse skilled workforce that is representative and reflective of the community we serve. Applications are encouraged from equity groups that have been and continue to be underrepresented at the City;
Indigenous Peoples, Women, Racialized Peoples, Persons with Disabilities, 2

SLGBTQQIA+ Peoples and Newcomers are encouraged to self‑declare.

Requests for Reasonable Accommodation will be accepted during the hiring process.

Preference to internal applicants may be applied.

Under the supervision of the Coordinator, Records & Information Management, the Records Scan Clerk (Clerk

A) maintains and controls the Plan Member filing system for the Winnipeg Civic Employees’ Benefits Program (WCEBP). This position retrieves files or items as requested on a priority basis and performs other duties relating to the provision of filing services for the Program, including the electronic filing (scanning) of all office documents.

• Maintain and control the Plan Member filing system (both paper and electronic).
• Scan all Program documents to capture all information and verify for accuracy.
• Prepare documents for storage or archiving.
• Provide search and retrieval of microfilm and microfiche documents and purge inactive member files for microfilming.
• Perform other duties as assigned, including simple benefit calculations.

• High school graduation or equivalent combination of training and experience.
• Experience in Records and Information Management and a Basic Level certificate in Records and Information Management would be an asset.
• Demonstrated ability to operate a personal computer, microfilm reader/printer and utilize word processing software such as Word (Basic), Excel (Basic), Outlook, and the Internet.
• Demonstrated initiative in exercising sound judgment and reacting resourcefully under varying conditions of flex loads and changing priorities including the ability to deal with confidential matters discreetly and logically.
• Demonstrated ability to organize and maintain a system of records and must be physically fit to perform the functions of the position including the moving of heavy boxes.

• The successful applicant must maintain legal eligibility to work in Canada. If the successful applicant possesses a work permit, it is their responsibility to ensure the permit remains valid.
• A Police Information Check satisfactory to the employer will be required from the successful candidate, at their expense. To obtain Police Information Search information, please visit:
• Applicants will be required to undergo proficiency testing to determine their knowledge, skills and abilities as they relate to the qualifications of the position.
• Willingness and ability to successfully complete additional training and/or certificates relevant to this position's duties within specified time frames, if requested by WCEBP management.
• IMPORTANT:
  Applicants who have been educated outside of Canada must have education which is comparable to the minimum…