Accounts Receivable & Office Administrator

Accounts Receivable & Office Administrator

Join to apply for the Accounts Receivable & Office Administrator role at Insight Service Solutions Inc

Accounts Receivable & Office Administrator

6 days ago Be among the first 25 applicants

Join to apply for the Accounts Receivable & Office Administrator role at Insight Service Solutions Inc

Benefits:

• Competitive salary
• Dental insurance
• Health insurance
• Wellness resources

Accounts Receivable & Office Administrator

• Are you highly organized, detail-oriented, and a Master of Administrative Maintenance?
• Can you deliver consistent results while balancing multiple critical tasks?
• Do you want to be part of a growing company that values procedures and high performance?
• Do you have the strong interpersonal skills needed to manage collections and team onboarding?

Position Overview

Reporting directly to the Director of Administration, the Accounts Receivable & Office Administrator is the organizational hub for our two fast-growing service companies. Your mission is to ensure our financial records are flawless, our payroll is on time, and our administrative and safety systems are kept in perfect order.

While the Director of Operations manages overall office strategy, you are the person who ensures the internal gears keep turning—maintaining compliance, accuracy, and workflow efficiency.

About Us

We are two fast-growing and passionate service companies based in Winnipeg!

• Integrity Painting:
  Delivers high-quality residential and commercial painting services.
• Insight Service Solutions Inc.: A leader in exterior building maintenance.

Our team operates in a fun, fast-paced, high-performance culture. With an office team of 13 and a field crew that grows to 60+ in peak season, we need an administrator who thrives on keeping things organized.

Learn more:  |

The Details

• Position Type:
  Full-time (Monday – Friday, 8:00 am – 4:30 pm)
• Compensation: $55,000.00 – $60,000.00 Annual Salary
• Benefits:
  In-house Health & Wellness (after 3 months), supportive leadership, and awesome team events.

Description of Duties

Accounts Receivable & Financial Maintenance

• Manage AR:
  Oversee the full customer collection cycle with professionalism and persistence.
• Billing:
  Input invoices into various customer portals and process incoming payments (EFT, process credit cards, bank deposits).
• Record Keeping:
  Maintain accurate financial records in Quick Books Online, including bank/credit card reconciliations and journal entries.
• Data Entry:
  Post vendor invoices into QBO (actual payment processing is handled by management).

Payroll & HR Administration

• Payroll:
  Prepare and process bi-weekly payroll for two companies (approx. 41 total employees) via QBO.
• Compliance:
  Calculate hours, commissions, bonuses, and taxes. Handle ROEs, T4s, and new employee setups.
• Recruitment Support:
  Review job applications and perform initial phone screens for new field staff.
• Onboarding:
  Setup new employees and manage all HR-related documentation.

Safety & Compliance Maintenance

• Safety Meetings:
  Assist with the coordination and documentation of regular safety meetings.
• Compliance Portals:
  Maintain and update external safety portals (e.g., Comply Works, Avetta) to ensure we remain in "Green" status for our clients.
• Documentation:
  Request and track Certificates of Insurance (COI) and manage employee clearances and training records.
• Audit Readiness:
  Ensure all safety and administrative filing systems are maintained and current.

General Administrative Support

• Customer Care:
  Handle incoming inquiries and coordinate professional responses.
• Operational Support:
  Provide administrative backup across departments, including document preparation and scheduling.
• Team Player:
  Juggle multiple priorities and step in to help the office team wherever needed.

Skills & Requirements

• 3+ years in a Bookkeeping, AR, or high-level Administrative Support role.
• Payroll Pro:
  Experience processing payroll (ideally QBO) and familiarity with Manitoba payroll legislation.
• Organizational Mastery:
  You are a highly organized individual, with strong attention to detail, who thrives on maintaining systems and keeping information in order.
• Tech Savvy:
  Proficient in Google Drive (Sheets/Docs) and Quick…