Accounts Receivable & Office Administrator

Benefits:

• Competitive salary
• Dental insurance
• Health insurance
• Wellness resources

• Are you highly organized, detail-oriented, and a Master of Administrative Maintenance?
• Can you deliver consistent results while balancing multiple critical tasks?
• Do you want to be part of a growing company that values procedures and high performance?
• Do you have the strong interpersonal skills needed to manage collections and team onboarding?

Reporting directly to the Director of Administration, the Accounts Receivable & Office Administrator is the organizational hub for our two fast‑growing service companies. Your mission is to ensure our financial records are flawless, our payroll is on time, and our administrative and safety systems are kept in perfect order.

While the Director of Operations manages overall office strategy, you are the person who ensures the internal gears keep turning—maintaining compliance, accuracy, and workflow efficiency.

We are two fast‑growing and passionate service companies based in Winnipeg!

• Integrity Painting: Delivers high-quality residential and commercial painting services.
• Insight Service Solutions Inc.: A leader in exterior building maintenance.

Our team operates in a fun, fast‑paced, high‑performance culture. With an office team of 13 and a field crew that grows to 60+ in peak season, we need an administrator who thrives on keeping things organized.

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• Position Type: Full-time (Monday – Friday, 8:00 am – 4:30 pm)
• Compensation: $55,000.00 – $60,000.00 Annual Salary
• Benefits: In-house Health & Wellness (after 3 months), supportive leadership, and awesome team events.

• Manage AR: Oversee the full customer collection cycle with professionalism and persistence.
• Billing: Input invoices into various customer portals and process incoming payments (EFT, process credit cards, bank deposits).
• Record Keeping: Maintain accurate financial records in Quick Books Online, including bank/credit card reconciliations and journal entries.
• Data Entry: Post vendor invoices into QBO (actual payment processing is handled by management).

• Payroll: Prepare and process bi-weekly payroll for two companies (~41 total employees) via QBO.
• Compliance: Calculate hours, commissions, bonuses, and taxes; handle ROEs, T4s, and new employee setups.
• Recruitment Support: Review job applications and perform initial phone screens for new field staff.
• Onboarding: Setup new employees and manage all HR-related documentation.

• Safety Meetings: Assist with the coordination and documentation of regular safety meetings.
• Compliance Portals: Maintain and update external safety portals (e.g., Comply Works, Avetta) to remain in "Green" status for clients.
• Documentation: Request and track Certificates of Insurance (COI) and manage employee clearances and training records.
• Audit Readiness: Ensure all safety and administrative filing systems are maintained and current.

• Customer Care: Handle incoming inquiries and coordinate professional responses.
• Operational Support: Provide administrative backup across departments, including document preparation and scheduling.
• Team Player: Juggle multiple priorities and step in to help the office team wherever needed.

• 3+ years in a Bookkeeping, AR, or high-level Administrative Support role.
• Payroll Pro: Experience processing payroll (ideally QBO) and familiarity with Manitoba payroll legislation.
• Organizational Mastery: Highly organized with strong attention to detail and thrives on maintaining systems.
• Tech Savvy: Proficient in Google Drive (Sheets/Docs) and Quick Books Online; experience with CRMs (Jobber, Aspire) or Dext is a major asset.
• Compliance-Minded: Experience with safety portals or managing insurance/WCB documentation is highly beneficial.
• Communication: Strong verbal and written skills for professional collections and team interaction.

If you are a detail-oriented professional who loves keeping things in order, we want to hear from you! Please attach your cover letter and resume, letting us know why you’re the perfect fit for our team.