Facilities Coordinator

Position Profile

Facilities Coordinator

Full-time position. Salary range: $55,000 - $60,000 annually.

Under the supervision of the Facilities Director, the Facilities Coordinator will perform project and support duties, as needed, to ensure the professional and smooth operation of the Facilities Department. The role is an administrative position with knowledge of field conditions, and is critical in ensuring that our centers are maintained appropriately and efficiently, with communication and customer service at the forefront.

This position is based out of the office in Windsor, CT.

• Provide excellent support to managers and field technicians across all brands in 11 operating states.
• Facilitate a team-work approach, combining expertise and coordination of all departments for the completion of a project or task.
• Experience in IWMS databases and oversee work orders between field techs and center directors.
• Collaborate with outside vendors and process work order requests for assigned locations (HVAC, landscaping, waste management, fire protection, utilities, painters, pest control, etc.).
• Coordinate and maintain workflow log and ensure tasks are completed correctly and timely by the facilities/maintenance team out in the field.
• Work with Director to verify proper billing, track department budgets, and coordinate with Accounts Payable to ensure timely payments and reconciliation.
• Manage and review all field technicians’ credit card receipts for proper tracking and allocation.
• Coordinate and organize meetings as required.
• Liaise between Location Directors, Executive Office Staff, Facilities Team, and vendors to ensure timely resolution of issues/requests.
• Maintain vendors’ files including contracts, proposals, work statements, W9s, and COIs.
• Support new school development efforts by preparing necessary documents after turnover to onboard vendors into the recurring maintenance program.
• Collaborate with in-house leasing team to verify responsibilities between landlord and facilities regarding repair work.

• Desired facilities experience and skills:
  Bachelor’s Degree in a related field and 3-5 years of experience in a supporting facilities or real estate role; experience with multi-site management and ability to manage multiple projects and stakeholders simultaneously.
• Professional, polite, friendly, and flexible on the telephone and in person; maintain a professional appearance.
• Well versed in facility terminology to communicate effectively with all stakeholders.
• Embrace opportunities and demonstrate interest in professional growth, improving knowledge and skills, and providing added value to each assigned task.
• Establish and maintain positive and cooperative working relationships with peers, direct reports, and managers.
• Ideal applicant will have very strong organizational skills and the ability to work with all levels of the organization in an appropriate, professional manner.

• Competitive salary
• Comprehensive benefits package including a 60% enrollment discount
• Collaborative and mission-driven work environment
• Opportunity to contribute to meaningful improvements across our network of centers