Administrator, Office Administrator/ Coordinator, Administrative/Clerical
Job in
Windsor, Ontario, Canada
Listing for:
BELFOR
Full Time
position
Listed on 2026-01-20
Job specializations:
-
Administrative/Clerical
Office Administrator/ Coordinator, Business Administration, Virtual Assistant/ Remote Admin, Administrative Management
-
Business
Office Administrator/ Coordinator, Business Administration, Administrative Management
Job Description & How to Apply Below
Exciting Career Opportunity:
Join BELFOR as a Corporate Administrator
Why BELFOR?
BELFOR is a global leader in property restoration, helping people and businesses recover from fire, water, storm, and other disaster-related damage. With over 70 years of experience, we’re dedicated to restoring properties and rebuilding lives. Join a team that values excellence, teamwork, and your professional growth in a fast-paced, rewarding industry
Position Overview
Reporting to the President, the Corporate Administrator serves as a pivotal extension of the executive office, providing comprehensive administrative and operational support to ensure executive and organizational efficiency. This position demands a proactive and highly organized professional who can manage a diverse array of administrative and operational tasks with precision and discretion. The Corporate Administrator has a high level of confidentiality, ensuring policies, proprietary information and procedures are being followed and protected.
What We Offer
Competitive compensation packageComprehensive health, dental, and vision benefitsCompany laptop and cellphone providedPaid vacation and RRSP matching programEmployee and Family Assistance Program (EFAP)Leadership development and internal growth opportunitiesIndustry-specific training and supportKey Responsibilities
Financial & Procurement Coordination – 35%
Monitor and reconcile executive office expenses, manage reporting, and collaborate with finance on reimbursements, forecasting, and budget tracking.Handle accounts payable tasks including invoice processing, vendor liaison, and documentation management.Provide administrative support to the Director of Assets and Procurement with a focus on financial reporting, insurance tracking, and vehicle-related matters.Assist in procurement processes by preparing purchase requests, managing vendor files, and maintaining compliance with procurement policies.Operational Support:
Fleet, Events & Cross-Functional Projects – 25%
Support coordination of the organization’s vehicle fleet including scheduling, maintenance, usage tracking, and compliance reporting.Manage national season ticket allocation and distribution, maintaining accurate usage tracking and alignment with guest lists.Provide administrative support during large loss events and catastrophic (CAT) activations, ensuring effective coordination and documentation.Deliver flexible support across departments within the corporate office on high-priority or time-sensitive projects and operational initiatives.Administrative Operations & Communications – 25%
Oversee day-to-day operations of the executive office, ensuring efficient workflow, digital filing systems, correspondence, and policy compliance.Plan and execute logistics for executive leadership meetings, Board of Directors sessions, and cross-functional gatherings—handling agendas, materials, and follow-up actions.Draft, edit, and manage confidential communications and documentation on behalf of the President with a high level of professionalism.Represent the executive office in communications with internal departments, board members, and external partners, ensuring accurate and timely information flow.Prepare polished reports, business presentations, and executive briefings in support of organizational goals.Executive Support & Strategic Coordination – 15%
Provide comprehensive administrative support to the President, including proactive calendar management, scheduling, and preparation for high-level meetings across time zones.Anticipate executive needs and prioritize engagements in alignment with strategic goals.Coordinate all domestic and international travel, including logistics, documentation, and contingency planning.Act as the primary liaison for internal and external scheduling, ensuring executive availability is optimized.Qualifications
3+ years’ experience in an Administrative, Financial support role, Business Operations Associate, or similar role.Proven ability to manage budgets, process financial reports, and handle expense tracking.Strong proficiency in Microsoft Office (Excel, Outlook, PowerPoint) and Google Workspace.Experience with…
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