Secretary Eastern Connecticut STATE University CL

We are recruiting for a Secretary 2 to cover the Departments of Economics and Finance/Accounting and Business Information Systems on our beautiful campus located in Willimantic, CT. Eastern Connecticut State University (ECSU) is one of the State of Connecticut institutions of higher learning and the state's designated public liberal arts university. Our mission is to provide high quality undergraduate and select graduate programs to a diverse population of talented students.

• Visit our State Employee Benefits Overview page!
• Professional growth and development opportunities.
• A healthy work/life balance to all employees.

• You enjoy clerical work in a higher education environment.
• Are an independent worker, who can work in a team environment.
• Have experience supporting a multi-faceted, active office.
• Are an expert at prioritizing tasks and responsibilities.

• This position is full-time, 40 hours per week.
• Monday - Friday
• First Shift, 8:00am - 5:00pm

NOTE:

Preference may be given to current BOR/CSCU employees.

DEPARTMENTS OF ECONOMICS AND FINANCE/ACCOUNTING:
This department provides instruction that facilitates a comprehensive exploration of diverse fields such as real estate, labor markets, money management, healthcare, income inequalities, and sustainability.

BUSINESS INFORMATION SYSTEMS:
This department supports student learning in the development of technology skills, business knowledge, and competency in leadership, analytical thinking, business intelligence, business data analysis, project management, and teamwork.

• Ensure you meet the Minimum Qualifications listed on the job opening by the close date. You must specify your qualifications on your application.
• For current state employees, salary calculations are not necessarily comparable across branches of government.
• The minimum experience and training requirements must be met by the close date.
• These positions will be filled in accordance with contractual and collective bargaining rules.
• Interviews will be limited to candidates whose experience most closely meets the preferred qualifications.
• Applications may be used for future vacancies in this job class.
• Ensure your application is complete and detailed before submitting.
• Public Act 21-69 requires the State of Connecticut to no longer ask for resumes during initial application.
• Revised Master Application Tutorial: .

• Check your Personal Status Board regularly for updates, include SMS notifications if needed.
• Monitor email and Job Aps Personal Status Board daily for correspondence.
• Complete any additional referral questions within their expiration dates.
• Submit additional documentation if required; include cover letter, resume, performance reviews, etc., at the discretion of the hiring agency.
• All application materials must be received by the recruiting agency before the deadline.
• Large volume of applications may delay confirmation of receipt; updates will be available through the Job Aps portal.
• Read the helpful interview preparation link.

• If you have any questions, contact Charlene Gobeli at Hr-Recruitment and reference the recruitment number.
• Follow the State of Connecticut on Linked In.

In a state agency this class is accountable for independently performing a full range of secretarial support functions requiring an understanding of organizational policies and procedures.

• TYPING:
  • Use computers, tablets, and other electronic equipment to format and type correspondence, reports, bills, drafts, etc., from rough drafts, transcription, dictated notes.
  • Proofread for content.
  • Apply knowledge of grammar, punctuation, and spelling.
• FILING:
  • Design office filing systems.
  • Organize and maintain files, including confidential files.
  • Maintain, update, and review reference materials and manuals.
• CORRESPONDENCE:
  • Compose complex letters and/or memoranda for own or supervisor's signature.
• REPORT WRITING:
  • Compile information from various sources and prepare narrative or statistical reports, exercising judgment in item selection.
• INTERPERSONAL:
  • Greet and direct visitors; answer phones and screen calls; advise callers on policy and procedures.
  • Coordinate with others inside and outside the organization on non-routine matters.
• PROCESSING:
  • Screen letters, memos, reports, and other materials to determine required action.
  • Make recommendations to the supervisor when appropriate.
• SECRETARY:
  • Arrange and coordinate meetings, including space, equipment.
  • Research, assemble, and coordinate meeting materials.
  • Write minutes from rough draft or take notes.
  • Prepare expense accounts and make travel arrangements.
• OFFICE MANAGEMENT:
  • Maintain an inventory of supplies and equipment.
  • Order supplies when necessary.
  • Process and maintain paperwork for purchasing, including orders, requisitions, invoices.
  • Manage time and attendance records.
  • Assist in preparing and monitoring the office budget.
  • Design and initiate new forms and procedures to facilitate…