Administrative Specialist

Due to winter weather, City administrative offices are closed Monday, Jan. 26.

• Salary/Pay Rate: $37,794 up to $45,000 DOQ
• Posted Date: 01/23/2026
• Final date to receive applications: 02/27/2026

Under general supervision, performs a variety of responsible administrative tasks to support departmental personnel. Performs other work as assigned.

• Follows and promotes policy and procedures of the City of Winder.
• Informs and advises supervisors of all important and unusual matters that occur within the shift.
• Maintains and secures confidential files and materials.
• Provides support services by preparing lobby and meeting accommodations and materials.
• Assists department personnel with forms, reports, documents, and obtaining information.
• Assists with entering and preparing work/service orders.
• Assists in entry/retrieval of work orders and reports from Incode.
• Assists in entry/retrieval of work orders and reports from Hyper Web.
• Assists in the calculation and invoicing of Fire Hydrants Meter water usages.
• Submit utility locates through GA 811.
• Copies, sorts, files, retrieves and distributes a variety of documents.
• Receives, sorts, and directs incoming department mail, prepares a wide variety of materials for individual and bulk mailing.
• Answers the department’s incoming phone calls and directs them to the appropriate response or department personnel.
• Greets visitors to the department; screens and handles inquiries of a general or specific nature; and takes messages for department staff.
• Performs general office duties, such as maintaining records management systems, and performing clerical work.
• Performs public noticing and posting requirements.
• Performs other related duties as assigned.

• Knowledge of general office practices and procedures.
• Knowledge of and ability to use Microsoft Word and Excel.
• Ability to perform a full range of secretarial, general clerical and routine administrative and programmatic work.
• Ability to prepare correspondence and memoranda.
• Ability to operate a variety of office equipment (i.e. phones, fax, printers, computer, etc.).
• Ability to type with speed and accuracy.
• Ability to perform complex mathematical calculations for water usage.
• Ability to complete projects within designated time frames.
• Ability to plan and conduct effective and informative public meetings.
• Ability to maintain and retrieve documents and records from filing system.
• Ability to establish and maintain effective working relationships with employees, public officials, professionals and the general public.
• Ability to interact effectively with a variety of individuals and groups with varying educational, ethnic, and socio-economic backgrounds.
• Ability to maintain high ethical standards, both on and off duty.
• Ability to promote a positive work environment.
• Ability to demonstrate good judgment and professional behavior at all times.
• Ability to work routinely under highly stressful conditions.
• Ability to maintain confidentiality.
• Ability to remain impartial.
• Ability to work independently.
• Ability to work as part of a team.
• Ability to follow the chain of command.
• Ability to communicate in English.
• Ability to meet all physical requirements of the position.
• Ability to sit for an extended period while working in an office environment.
• Ability to work a flexible schedule to accommodate City needs.
• Ability to meet established deadlines.
• Ability to maintain a neat and clean appearance.
• Ability to maintain an organized and clean work environment.
• Ability to wear protective equipment.
• Ability to refrain from using all tobacco products while on-duty.
• Ability to pass drug testing as noted in policy.
• Skill in understanding and following oral and/or written instructions.
• Skill in establishing and maintaining effective working relationships with City employees and the public.
• Skill in developing and maintaining effective interpersonal relationships and resolving conflicts with tact and diplomacy.
• Skill in operating a computer and related software applications.

• Minimum of 21 years of age.
• One (1) year of administrative or clerical experience.
• No felony convictions within the prior ten (10) years or…