Distribution Clerk

Position Description

Position Title: Distribution Clerk
Division/Location/Product: Winchester, VA. D&T
Job Code: DISGENO
119
Reports To: Distribution Supervisor
Department Name/Number: D&T /
Manager Approval: Distribution Manager
Next Level Approval: Sr. Manager D&T
Updated: June 6, 2025
Shift: B-Shift

Provide daily support to distribution to drive production performance in areas of safety, quality, cost, productivity and service objectives.

• Process outbound loads through SAP. Cut lanes, cancel pick tickets, delete shipments.
• Verify in PKMS and EBOL that loads are complete and ready to ship.
• Work with warehouse lead to ensure Idock (process errors) and fix it in a timely manner.
• Process PGI loads for invoicing and works with inventory control to clean any post shipping errors.
• Manages the driver traffic through communication with them and dispatch.
• Find assigned loads. Might use google translate as an assistant.
• Ask customer drivers to sign loads out of EBOL and shipment is made.
• Work with console to coordinate live load appointments and arrival as well as door placement.
• Manages finished loads through filing systems.
• Keeps track of Grainger, export, Uline through N drive.
• Works with transportation manager to ensure all loads are picked up by date.
• Contact carriers by email, fax or phone to ensure notification.
• Requests add ons for exports less than cube containers.
• Research load investigations, missing BOLS, lost freight, packing lists, work with load builders for trouble tray and swing loads.
• Re-sends correct Essedant cross dock BOLS to each destination.
• Assists visitors and deliveries as needed.
• Route phone calls and aids security gate questions as needed.
• Responsible for all night shift paperwork on weekends and Monday (day shift only).
• Cover opposite traffic clerk for vacation and cover CPU.
• Must work overtime on the last day of the month; if last day of the month is a Sunday then overtime is required on Saturday and Sunday.
• Update Mega waves to ensure all load come through.

• High school diploma or GED required; some college preferred.
• Must be legally authorized to work in the United States.
• Previous traffic control or backup experience preferred.
• Logistics, warehouse, or other distribution experience preferred.
• Associate must be a team player that leads by example.
• Associate must be open to new process improvements/changes while maintaining a positive attitude.
• Must not be in any attendance steps while applying or while holding a Traffic Control position. Any attendance steps incurred while holding this position will be reviewed by management to determine if reassignment is necessary.
• Must not be in any disciplinary steps while applying for this position. Any disciplinary steps beyond a documented coaching, while holding the position will be reviewed by management to determine if reassignment is necessary.