Admissions Coordinator

Shenandoah University’s Department of Physician Assistant Studies is accepting applications for an Admissions Coordinator. This is a full-time benefited position located at our Health Professions Building in Winchester, VA.

The Admissions Coordinator – MSPAS (Winchester Campus) coordinates and supports the operational aspects of the admissions process for the Physician Assistant program. This position serves as the primary point of contact for prospective applicants, implements admissions procedures, maintains applicant records and data systems, and provides administrative and logistical support to the Admissions Committee.

The Admissions Coordinator reports to the Program Director and works closely with the Chair of the Admissions Committee to ensure an organized, responsive, and policy‑aligned admissions process. The role also includes exam proctoring responsibilities, hospitality for program guests, and front‑office coverage for the PA Division.

• Serve as the initial point of contact for program inquiries (phone, email, electronic, written, and in‑person).
• Respond to inquiries following established procedures and provide timely follow‑up communication.
• Advise prospective applicants regarding prerequisite coursework, admissions requirements, policies, and application procedures.
• Implement and coordinate the annual application cycle, including:
  • Tracking receipt of application materials
  • Maintaining accurate applicant records
  • Updating admissions communications and web‑based materials
  • Monitoring deadlines and status notifications
• Maintain and update applicant databases with accuracy and attention to detail.
• Collaborate with University Graduate Admissions.
• Generate routine admissions reports and provide data to the Program Director and Admissions Committee Chair as requested.
• Conduct tours and meet with prospective students who visit without appointments.
• Coordinate open house events, information sessions, recruitment events, and interview days.
• Coordinate processes for applicant follow‑up and feedback in accordance with program policy.
• Participate in and support program committee work.

• Support the work of the Admissions Committee under the direction of the Program Director and Chair of the Admissions Committee.
• Prepare and organize applicant files and review materials for committee evaluation.
• Coordinate interview logistics, including scheduling applicants and faculty, preparing materials, arranging hospitality, and communicating interview‑day details.
• Compile and document committee scoring sheets and decisions.
• Maintain accurate and confidential records of admissions decisions in compliance with institutional policy and accreditation standards.

• Provide professional hospitality to prospective students, applicants, faculty, clinical partners, and other program guests.
• Assist with room reservations, catering coordination, materials preparation, and event setup/breakdown for admissions events and Division functions.
• Provide front‑office coverage for the PA Division, including greeting visitors, answering phones, routing inquiries, and ensuring a welcoming and professional environment.
• Order food, reserve rooms, and support setup/breakdown for program events.
• Support day‑to‑day administrative functions of the Division as needed.

• Proctor examinations as assigned, ensuring adherence to testing policies and academic integrity standards.
• Maintain security of testing materials and confidentiality of student information.
• Assist with exam‑day logistics and coordination as needed.
• Provide limited administrative support related to student records and academic documentation.

• Maintain organized electronic and physical admissions files in compliance with FERPA.
• Ensure confidentiality of applicant and student records.
• Assist in compiling admissions data for reporting and accreditation purposes.
• Monitor the accuracy and completeness of admissions documentation.

• Represent the program in a professional and courteous manner in all interactions with applicants, students,…