Legal Secretary

Overview

Handles correspondence from the departmental head and other supervisory personnel. Proofreads and edits as necessary. Composes written information, legal documents, reports, and other communication.

• Screen and direct calls, take messages for department staff, provide information and determine action to direct inquiries to the appropriate individual or department.
• Act as backup Office Assistant/Receptionist, including copying warrants when needed.
• Assist office staff with waiting on customers, answering telephones.
• File all cases after subpoenas and updates have been completed by date of hearing.
• Prepare subpoenas and maintain the concealed weapon database.
• Responsible for clerical duties and filing in General District Court.
• Scan documents daily into our data base for all misdemeanor cases.
• Serve as subpoena witness for general district court cases.

High School diploma or General Education Degree (GED) equivalent, extensive clerical and typing experience required. Coursework in administrative support or legal administration preferred. Knowledge of court system and prior legal profession experience, especially related to criminal cases, is preferred. Data entry knowledge preferred.

Valid and appropriate driver's license required.

Ability to read, comprehend, write with proper grammar, punctuation, and spelling. Ability to speak and communicate effectively using correct English.

Thorough knowledge of standard office practice, procedures, equipment, and clerical techniques. General knowledge of legal case management techniques and terminology. Ability to type accurately and quickly. Ability to file alphabetically. Ability to establish and maintain effective working relationships with other employees and the general public. Ability to work independently in the absence of specific instruction. Ability to maintain confidentiality of materials, if required.

The City of Winchester is an Equal Opportunity Employer and will consider all qualified applicants without regard to race, color, age, religion, sex, sexual orientation, gender identity, genetic information, national origin, disability, protected veteran status or any other classification protected by law.