Finance Officer – Part-time- Shedfield Parish Council

• Responsible Finance Officer – Part-time
  - Shedfield Parish Council

Hybrid Remote between home and Parish Office based in Shedfield

15 hours per week (including occasional evening meetings)

The Council is seeking an individual with the skills and experience to deliver its financial objectives and ensure sound financial management. Applicants should be able to demonstrate strong financial awareness, the ability to set and manage budgets, and competence in preparing financial reports using Scribe software.

The successful candidate will be friendly, enthusiastic, energetic, and confident, with the ability to:

• Work effectively with members of the public, elected representatives, and key stakeholders.
• Use accounting software to a high standard.
• Draw on previous financial experience to support decision-making
• Be flexible and willing to attend evening meetings as required
• Stay organised and motivated to meet deadlines
• Contribute positively to a team environment

List of duties:

Finance & Administration Committee Meetings

Raise an Agenda and publish in the correct time frames for 3 meetings a year.

To attend and provide support and information for the Chair of the meetings.

Reporting to Council

To prepare financial reports of the Council covering budget monitoring, fund balances, receipts and payments and other relevant matters.

Precept

To prepare the budget and submit precept to Winchester City Council at the correct date and to provide any figures required for inclusion in the Council Tax Bill information as required by statute.

Bank

Ensure monthly bank reconciliations are carried out and discrepancies investigated monthly. Ensure appropriate sign off by Council.

Financial Regulations

Ensure these are revised at least annually and updated in accordance with any published amendments or agreed Council amendments.

Payments

To ensure that all suppliers invoices are checked, loaded and processed for payment in a timely manner. Reconcile to statements where appropriate.

Compile and process monthly approval lists of direct debits and payments to be made monthly. Load onto the online banking for authorisation by councillors.

Income

To ensure that all money due to the Council is billed and collected promptly.

To bank regularly all money received by the Council.

Payroll/Pension

Collate the monthly payroll information for processing at the payroll bureau. Ensure HMRC is paid for the PAYE and NI liability with in HMRC deadlines.

Upload the monthly pension payments and ensure contributions are paid on time. Ensure auto re-enrolment happens with in the Pension Regulators time frames.

Fixed Assets

To maintain the Council’s fixed asset register.

Review and update the Council’s Financial Risk Register at least annually.

Internal Controls

Review and monitor the Council’s systems and ensure that proper checks and controls are in place alongside the appointed Internal auditor.

Internal Audit

To arrange for appropriate Internal Audit in accordance with the Financial Regulations

Prepare and provide requested information for the twice yearly appointed Internal Auditor.

VAT

To take overall responsibility for the prompt submission of VAT Return Forms for repayment claims.

Investments and Cashflow

To manage and advise Council on the Investment accounts. To manage the cash flow of the Council’s money and bank accounts.

Annual Returns and Accounts

Produce the year-end Financial Statements and the Councils Accountability and Governance Return (AGAR) in accordance with applicable legislation and guidelines. Within the applicable time frames and to be provided to the Council’s External Auditors for inspection and sign off.

Budgets

To work alongside each Committee to prepare an annual budget. To monitor and report spending to budget and provide explanations for variances.

Shedfield Recreation Ground Charity & Shirrell Heath Allotment Charity

To ensure the Charities are run with in the Charity Commissions Guidance and annual returns are submitted in accordance with Charity Law.

All the above tasks also apply to the Charites as…