Patient Safety Administrator

Go back Hampshire Hospitals NHS Foundation Trust

The closing date is 09 February 2026

An exciting opportunity has arisen for a Governance Administrator to work as part of the Patient Safety and Governance Team. Working alongside the Governance and Patient Safety Officers, you will be part of a dynamic and dedicated team.

This is a full time permanent post, working 37.5 hours Monday to Friday.

The role will be based at the Royal Hampshire County Hospital, Winchester.

Please note the start date will be after 1st April 2026.

• Provide administration for Trust patient safety and governance meetings, forums and events.
• Provide administrative support to the governance functions within the Trust.
• Provide administrative support to the Fire, Health and Safety team
• Provide administrative support to the Trust Policy Approval processes.
• To participate in the ward accreditation programme.
• To provide administration support for the Trust risk management system.
• To be responsible for managing shared inboxes
• Support the wider patient safety and governance team in the delivery of the national patient safety strategy, including the patient safety incident response framework (PSIRF)
• Prepare and distribute information (electronically via email or printing paper copies)
• Provide efficient, effective and confidential support through accurately inputting data onto databases and spreadsheets
• Retrieving information from patient case notes and electronic patient information system as required, or collecting information from wards
• Prepare and collate data
• Distributing information to wards and key divisional personnel as required
• Support the maintenance of the patient safety / governance intranet and website
• To provide personal assistant support to senior members of the team as required
• To be responsible for placing orders on behalf of the patient safety and governance team

Our vision is to provide outstanding care for every patient. Patient care is at the heart of what we do at our three sites:
Basingstoke and North Hampshire Hospital, Royal Hampshire County Hospital in Winchester and Andover War Memorial Hospital. Hampshire Hospitals NHS Foundation Trust provides medical and surgical services to a population of approximately 600,000 people across Hampshire and parts of West Berkshire.

Our cultural ambition is to have a culture that places people at the heart of all we do, where we all belong, and where learning, improvement and excellence thrive.

We provide specialist services to people across the UK and internationally. We are one of only two centres in the UK treating pseudomyxoma peritonei (a rare form of abdominal cancer) and we are leaders in the field of tertiary liver cancer and colorectal cancer.

The trust employs more than 9,000 staff and has a turnover of over £500 million a year. As a Foundation Trust, we are directly accountable to our members through the governors. The Council of Governors represent the interests of their constituencies and influence the future plans of the Foundation Trust.

Further information about the Trust and this role can be found on the Job Description and Person Specification document attached.

• Educated to GCSE level or equivalent, including maths and English
• Minute taking course

• Excellent communication skills both written and oral
• Able to plan tasks and activities which may require adjustment due to interruptions
• Ability to effectively elevate
• Attention to detail, completes tasks to a high standard
• Able to work as a member of a team, providing support to all team members

• Working experience of Microsoft Office, including Word;
  Excel;
  Powerpoint;
  Outlook and Teams
• Preparing reports and presentations
• Ability to prioritise own workload and meet deadlines
• Evidence of ongoing learning and development
• Experience of providing administrative support for high level meetings
• Knowledge of NHS systems and terminology
• Experience of working within a busy environment
• Knowledge of the CAS system and NICE processes
• Awareness of risk management software

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Hampshire Hospitals NHS Foundation Trust

£24,937 to £26,598 a yearper annum pro rata