Payroll Specialist

Payroll Specialist

Our client is seeking a detail-oriented Payroll Specialist to support the full-cycle payroll operations for a workforce of over 850 employees. This position is a key part of a small, collaborative team responsible for ensuring the accuracy and timeliness of complex, multi-site, and multi-state payrolls.

The ideal candidate will have a strong foundational background in payroll processing and a commitment to maintaining compliance with state and federal wage and hour laws. You should possess the analytical skills necessary for auditing records and a professional communication style that allows you to work effectively with various departments and levels of management.

Main Responsibilities

• Execute Full-Cycle Payroll: Perform end-to-end payroll operations for 1,000+ associates, including the processing of compensation, benefits, new hire setups, and termination payments.
• Audit and Verification: Conduct regular internal audits of payroll data to ensure quality and compliance for downstream HR and accounting functions.
• Compliance Maintenance: Assist in researching and applying state reporting requirements and wage and hour laws across multiple jurisdictions to ensure consistent compliance.
• Issue Resolution: Investigate payroll discrepancies and process necessary corrections with a high degree of accuracy.
• Reporting and Analysis: Generate and review custom payroll reports using MS Excel, utilizing formulas to organize and interpret large data sets.
• Audit Support: Support the team during compliance audits by preparing and organizing required deliverables.
• Records Management: Maintain comprehensive and confidential payroll files and audit trails throughout the entire payroll lifecycle.
• Process Support: Collaborate with the team to identify opportunities for workflow improvements and assist with other administrative duties as assigned.

Preferred Qualifications

• Experience: 1–3 years of experience in full-cycle payroll processing, preferably in an environment with 400+ employees.
• Technical Knowledge: A solid understanding of payroll procedures, tax regulations, and federal/state labor laws.
• Software Proficiency:
  
  Experience with HRIS or payroll systems; experience with ADP Workforce Now is a plus but not required.
• Analytical Skills: Strong attention to detail and the ability to research and resolve standard payroll issues.
• Excel Skills: Proficiency in Microsoft Excel, including the ability to use basic to intermediate formulas for data management.
• Professionalism: Demonstrated ability to handle sensitive and confidential employee information with total discretion.
• Communication: Strong verbal and written communication skills for interacting with teammates and various levels of management.

Timing is everything. Whether you are aggressively in a job search or simply passive for the ideal position, we would like to have the chance to share our opportunities with you. We specialize in placement for accounting and finance professionals. Many of our positions are not posted on the internet. Please contact me for more information about this role as well as other opportunities.

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