Bookkeeper & Stores​/Spares Administrator – Family Business

This is a full-time remote role for a Bookkeeper & Stores/Spares Administrator at Robert S Maynard Ltd. The role involves managing financial records through bookkeeping and accounting software, overseeing daily journal entries, and preparing financial statements. Additionally, the candidate will handle administrative tasks related to managing stores and spare parts, ensuring proper tracking, organisation, and supply chain efficiency.

We are seeking adiligent, reliable, dependable and well-organised Bookkeeper & Stores / Spares Administrator to join our long-established, small family-run business based in Wilmslow, Cheshire.

This role arises due to the retirement of our long-standing bookkeeper and offers an excellent opportunity for an experienced and self-confident individual looking for a stable, long-term position within a traditional business environment.

The role is suited to someone who is self-motivated comfortable working independently, taking responsibility, and maintaining established systems and ways of working, rather than driving change or rapid modernisation.

The successful candidate will be responsible for maintaining accurate financial records, managing accounts payable and receivable, and overseeing store and spares inventory. Competent and confident use of Sage Accounting software is essential.

This is a permanent, paid position, suitable for someone seeking continuity, trust and long-term involvement within a small, supportive team.

• Managing accounts payable and receivable using recognised accounting software, primarily Sage Accounting
• Reconciling bank statements and maintaining accurate financial records
• Processing invoices, purchase orders, and expense claims efficiently
• Credit control and credit chasing as required
• Overseeing stock levels and stock management within the warehouse and spares operation
• Processing, ordering and managing goods in and out
• Booking deliveries and arranging despatch of goods to customers
• Recording incoming stock deliveries and updating inventory records
• Organising stores documentation and maintaining orderly records of spares and supplies
• Assisting with month-end reporting and supporting preparation of year-end financial information
• Ensuring compliance with company policies and relevant financial regulations
• Liaising with suppliers regarding orders, deliveries, and payments

• Proven experience in bookkeeping or accounts administration within a small or medium-sized business
• Strong, practical experience using Sage Accounting software (essential)
• Experience with Quick Books or other accounting systems is also an advantage
• Sound understanding of accounts payable, receivable and basic inventory management
• Self-confident and self-motivated, able to work without close supervision
• Highly organised with the ability to manage own workload and priorities
• Strong attention to detail and accuracy in record keeping
• Clear and professional communication skills
• Comfortable working in a traditional office environment with established processes
• Looking for a long-term role, not a short-term or stepping-stone position
• Previous experience in a family-run or traditional business environment desirable but not essential

This role is best suited to someone who values stability, consistency and being a trusted part of a small team, rather than rapid career progression.

Job Types: Full-time, Permanent

• Company pension
• Free parking
• On-site parking
• Private medical insurance

• Proficiency in Bookkeeping and handling Journal Entries
• Experience with Financial Statements and Finance management
• Skilled in using Accounting Software effectively for financial record management
• Strong organisational skills and attention to detail
• Ability to work independently and manage remote responsibilities
• Experience in a similar administrative role is advantageous
• Familiarity with inventory or stores management processes is a plus
• Educational background in finance, accounting, or related field is preferred