Admissions Assistant
Job in
Wilmington, Clinton County, Ohio, 45177, USA
Listed on 2026-01-27
Listing for:
SupportFinity™
Full Time
position Listed on 2026-01-27
Job specializations:
-
Administrative/Clerical
Office Administrator/ Coordinator, Healthcare Administration
Job Description & How to Apply Below
Responsibilities
- Answers switchboard, routes calls, and takes messages
- Greets all visitors and channels them to proper personnel and/or departments
- Signs for and distributes incoming packages
- Provides typing services as needed
- Answers incoming calls and identifies themselves to caller by the third ring
- Ensures messages are delivered to staff and patients in a timely fashion
- Notifies visitors of facility confidentiality procedures and ensures they sign the confidentiality form
- Oversees postage meter; completes daily deposit and notifies the finance department when complete
- Maintains monthly calendar for the facility
- Receives and sorts mail daily
- Ensures overall neatness of front lobby area
- Maintains the in-service training log
- Completes mandatory Essential On-line training
- Completes monthly supply order and maintains stock inventory
- Responsible for copier and fax machine maintenance and supplies
- Ensures break room has appropriate supplies on a daily basis
- Invite associates to the shared board
- Ability to work on projects as assigned
- Submit daily reports utilizing Excel and Word
- Provide great customer service to patients
- Coordinate transportation with drivers
- Facilitate flow of patients upon arrival and coordinate peer or tech tours
- Upload pictures and insurance information in Bestnotes
- Enter required information in systems as required and upload files to multiple systems and shared files
- Update Salesforce as needed
- Assist the admissions team with new patients
- Complete any other assigned duties
- Coordinate flow of patients from front desk, intake, clinical team and rooms
- Customer service orientation with ability to provide quality service to patients
- Proficiency with Microsoft Excel and Word
- Experience with data entry and updating multiple systems (e.g., Salesforce, Bestnotes)
- Ability to upload files to multiple systems and shared drives
- Strong organizational skills and attention to detail
- Ability to work on projects as assigned and collaborate with teams
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