HR Staffing Specialist at University of North Carolina Wilmington Wilmington, NC

Overview

HR Staffing Specialist job at University of North Carolina Wilmington. Wilmington, NC.

Location:

Wilmington, NC.

Please see Special Instructions for more details.
PLEASE NOTE: This posting will close at 11:59PM (Eastern time) on the posted closing date. To receive full consideration, please be sure you have fully completed the entire application, including the ‘Work History' section before you apply for this position. Applications must be submitted through the online application system to be considered.

Working Title HR Staffing Specialist

Competency Level Journey

Home Department Human Resources - 35700

College Human Resources - 35700

Location of Workplace Main UNCW Campus

The HR Staffing Specialist plays a key role within the Talent Acquisition team, actively contributing to both internal and external initiatives that support Human Resources and advance the strategic priorities, goals, and initiatives of the University. As a strategic business partner and primary point of contact, this position collaborates closely with departments across campus to address temporary faculty and staff recruitment needs.

Additionally, the specialist supports assigned colleges in meeting full-time faculty hiring objectives. This role requires regular coordination with campus stakeholders, the UNC System Office, and other institutions or agencies as necessary. The Staffing Specialist provides expert guidance on relevant regulations, policies, and procedures to ensure compliance with UNCW personnel programs and state and federal requirements. Operating with a high degree of independence, the incumbent exercises sound judgment, professionalism, and discretion while advising and consulting with university constituents.

This is a fast-paced, customer-focused environment that demands a strong sense of urgency, attention to detail, and a commitment to excellence. Success in this role requires collaboration, innovation, and a proactive approach to problem-solving. The HR Staffing Specialist reports directly to the Senior Talent Acquisition Consultant.

• Consulting with campus stakeholders to support recruitment and hiring of top talent.
• Serving as a subject matter expert on recruitment and hiring processes for assigned colleges.
• Providing guidance and ensure compliance with university, UNCSO, OSHR, and federal/state employment policies and regulations.
• Managing recruitment and hiring for temporary faculty and staff positions.
• Administering hiring processes in ERP and ATS systems for various employee groups (faculty, staff, adjuncts, postdocs, etc.).
• Maintaining personnel files, scanning documents, and managing credentialing processes.
• Staying informed on pay procedures and use of the Faculty Load and Compensation (FLAC) module.
• Developing and delivering training for stakeholders on recruitment, hiring policies, and compliance.
• Participating in cross-functional HR projects and support university-wide initiatives.
• Assisting with strategic HR initiatives and implementing related programs.
• Developing user-friendly tools and digital resources to streamline temporary employment hiring.
• Ensuring recruitment-related website content and materials are current and accurate.
• Performing data queries and inputting in ERP systems; understanding system interfaces and data impacts.
• Performing additional duties and special projects as assigned.

Graduation from a four year college or university; or an equivalent combination of training and experience.

• Bachelor's degree in Human Resources Management, Business Administration, or a closely related field.
• At least two years of professional experience in a human resources role within a higher education setting.
• At least two years of direct experience in employment recruitment, including sourcing, screening, and onboarding
• Experience with applicant tracking systems and ERPs (e.g., People Admin, Banner, People Soft)
• Strong technical aptitude and competence with Microsoft Office 365 - Excel, PowerPoint, Word, Outlook, virtual meeting platforms (Teams/Zoom), and a willingness…