SHRA Temporary Administrative Assistant

Please see Special Instructions for more details.

Please note, this is a temporary position. The length of the assignment will be based on department need with the possibility of continuation. Temporary assignments cannot exceed 11 consecutive months without a full 31-day break from employment. Employees in temporary positions are not considered permanent state employees and do not earn leave. Temporary employees are subject to the Affordable Care Act guidelines.

For more info/ (Use the "Apply for this Job" box below). Applications must be submitted through the online application system to be considered.

University Information

The University of North Carolina Wilmington, the state’s coastal university, is dedicated to the integration of teaching, mentoring, research and service. Widely acknowledged for its world‑class faculty and staff and continuously recognized at a national level for scholarly excellence and affordability, UNCW offers a powerful academic experience that stimulates creative inquiry and critical thinking.

A public institution with nearly 18,000 students, UNCW offers a full range of baccalaureate- and graduate‑level programs, as well as doctoral degrees in educational leadership, marine biology, nursing practice and psychology; and many distance learning options, including clinical research, an accelerated RN-to-BSN program, an Executive MBA program structured for working professionals, and the nation’s only bachelor’s degree program focused on coastal engineering.

The university’s efforts to advance research and scholarly activities have earned UNCW the elevated designation of “Doctoral Universities:
High Research Activity” institution (R2 University) by the Carnegie Classification of Institutions of Higher Education.

UNCW has been part of the University of North Carolina System since 1969.

• Serve as the primary custodian for all academic policies and procedures, responsible for development, revision, updating, and distribution of WCE policy manuals and handbooks.
• Ensure strict and comprehensive compliance with all relevant governing policies, including NC State Laws, NC State Board of Education Policies, and UNC System reporting requirements.

Program & Project Management:

• Manage and maintain the Academic Affairs Operations Calendar to ensure the timely and compliant completion of all recurring projects.
• Coordinate the full scope of curriculum processes (changes and approvals), academic course scheduling, and provide support for the OAP Launch Initiative.
• Oversee and coordinate academic program assessment and accreditation activities.

Faculty & Student Support:

• Manage processes for student retention and progression, including college admissions and the administration of the student scholarships.
• Maintain comprehensive academic affairs records, including key student data files, and generate all necessary reports for WCE leadership.
• Track the Faculty Excellence Awards Application (Processes and Timeline)
• Search for information and generate reports from student and program data.
• Help with WCE Research and Funding Initiatives.

Administrative Support:

• Provide essential support for key academic meetings and events.
• Work with other Content Managers to create and maintain the GPFR and WCE SharePoint sites.
• Develop the information distribution channels for GPFR Team.

Minimum Education and Experience Requirements

• Graduation from high school; or an equivalent combination of training and experience.
• Must have demonstrated ability to:
  • Work with generally accepted office software programs.
  • Maintain confidentiality.
  • Strong customer service and communication skills are essential.
  • Apply policies and procedures to the work performed in the department.

Note:

Some assignments may require knowledge of UNCW policies and procedures.

Preferred Education, Knowledge, Skills & Experience

This role requires a candidate who can function as an independent operational manager and a clear communicator of complex policy.

• Fundamental understanding of university and organizational structures is necessary to collaborate effectively with Deans, Chairs, and faculty.
• Proven experience in managing recurring projects and the ability to accurately read, interpret, and…