Executive Assistant

Overview

PLEASE NOTE: This posting will close at 11:59PM (Eastern time) on the posted closing date. To receive full consideration, ensure you have fully completed the entire application, including the ‘Work History’ section before you apply for this position. Applications must be submitted through the online application system to be considered.

This position is being recruited at the Contributing level. If no applicants apply who meet the required competency and training & experience requirements, then management may consider other applicants. Salary would be determined based on competencies, equity, budget, and market considerations.

Benefits of Working at UNCW

Want to become a soaring UNCW Seahawk and work at one of the best universities on the East Coast? Want to put your toes in the sand after a day of work? The University of North Carolina Wilmington offers a vibrant university community along with a location just miles from the beach. UNCW provides a comprehensive benefits package and programs to support work/life balance, including health, dental, and vision insurance;

retirement plan options; disability plans; tuition waivers; and more.

As a full-time employee, UNCW offers additional benefits such as a Campus Recreation Center membership, on-campus vaccine opportunities, wellness programs, pretax flexible spending accounts, paid holidays, and paid leave. The university also provides various training and development programs through the Dare to Learn Academy and the employee assistance program.

The Office of the Vice Chancellor for Student Affairs is the chief administrative office for student services, support, development, and the quality of life and education outside the classroom. The office manages policy development, long-range planning, budget, personnel, and coordination of the fourteen departments within the Division of Student Affairs.

College density and university information: UNCW is a coastal university offering a range of programs, with distance learning options and a Doctoral University with High Research Activity designation.

Main UNCW Campus

The Executive Assistant serves as a senior administrative staff member of the Vice Chancellor’s office and as the personal assistant to the Senior Associate Vice Chancellor/Dean with substantial delegated responsibility for managing complex administrative functions while maintaining confidentiality. This role supports administration of the Vice Chancellor’s office and division, develops procedures for efficient workflow, and monitors office operations to ensure effectiveness.

Crisis management experience is essential. The position interacts with senior university administrators, faculty, staff, students, alumni and members of the public. Independence and decision-making within university policies and guidelines are imperative.

The Executive Assistant provides support for the Senior Associate Vice Chancellor/Dean of Students, peripheral support for the Vice Chancellor for Student Affairs (manages divisional HR functions), performs receptionist duties, and provides general office support in coordination with the executive assistant to the Vice Chancellor. Primary duties include managing access to and scheduling meetings for the SAVC/Dean; serving as liaison between administrator and subordinate units;

interacting with faculty, staff, students, and the greater community; assisting with projects, filing and other tasks including general office support with phone and walk-in reception.

High school diploma or equivalency and three years of progressively responsible administrative/office management experience; or Associate’s degree in secretarial science, business administration, or a related discipline and one year of progressively responsible administrative/office management experience; or Bachelor’s degree, preferably in business administration or a related discipline; or equivalent combination of training and experience. All degrees must be received from appropriately accredited institutions.