Executive Assistant

Please see Special Instructions for more details.

PLEASE NOTE: This posting will close at 11:59PM (Eastern time) on the posted closing date. To receive full consideration, please be sure you have fully completed the entire application, including the ‘Work History’ section before you apply for this position. Applications must be submitted through the online application system to be considered.

Want to become a soaring UNCW Seahawk and work at one of the best universities on the East Coast? Want to put your toes in the sand after a day of work? The University of North Carolina Wilmington offers a wonderfully vibrant university community along with a beautiful location just miles from the beach. Employees of UNCW are provided a comprehensive benefits package as well as other programs, resources, policies, and practices that help to support a work/life balance.

Our programs have been designed to provide a variety of choices to best fit your needs and the needs of your family. Full time employees are eligible for dental, vision and health insurance plans. Health insurance benefit plans eligibility begins on the first of the month following date of hire. Retirement plan contributions begin on the eligibility date following election and include employer contributions for either a defined contribution or a defined benefit plan.

Optional disability plans are also available. Full time employees are also eligible for the tuition waiver program which covers the cost of tuition and fees for up to three (3) undergraduate or graduate courses per academic year at UNCW or any other university within the UNC System. In addition, UNCW covers the cost of tuition and fees for one UNCW course each summer session.

As a full time employee, UNCW also offers a free membership to the Campus Recreation Center, free vaccine and booster shots offered on campus, meditation and yoga sessions, voluntary supplemental insurance coverages, pretax flexible spending accounts, 12 paid holidays, 24 hours of paid community service leave time, paid vacation and sick leave accrual and family medical leave after 12 months of continuous service.

We also offer an abundance of training and development programs through our Dare to Learn Academy
, and the employee assistance program
, many of which are offered free of charge.

The Executive Assistant provides administrative and secretarial support to the Cameron School of Business Associate Dean of Graduate Programs, International Programs, and Swain Center and serves as the Associate Dean’s “Chief of Staff” with a focus on policy, program implementation, and facilitation. These responsibilities include, but are not limited to: coordinating the Associate Dean’s calendar, budget management, travel, planning and scheduling, assisting in meetings and other events, assisting in various human resources tasks, helping with commencement, preparing reports, processing travel requests and reimbursements.

This position also coordinates facilities maintenance, repairs, and renovations, orders supplies and equipment, managing computer inventory.

The Executive Assistant represents the Associate Dean and the staff of graduate, international, and Swain Center programs and communicates with internal and external stakeholders, assists in public relations, coordinates external speakers, programs, and fund-raising activities, supervises student workers and graduate assistants, maintains contact lists, reconciles and executes signature authority for expenditures from various Cameron School of Business budgets. This position also establishes and maintains contact with other UNCW units outside the college such as Academic Affairs, Human Resources, Maintenance, other Deans and Department Chairs, and other universities, associations, the business community, students, and the general public.

In addition, the Executive Assistant to the Associate Dean assists the Executive Assistant to the Dean of the Cameron School of Business as needed on projects and as backup in case of absence or heavy workload.

The position serves as the HR liaison for graduate,…