Administrative Specialist

We are seeking a detail-oriented and proactive Administrative Assistant to provide essential support to work groups across the organization. This role is ideal for professionals with 0–5 years of administrative experience who are eager to apply their skills in a collaborative and fast-paced environment. The successful candidate will operate within established procedures, exercising a moderate degree of oversight, and contributing to the smooth operation of the team.

• Prepare, edit, and format business documents, correspondence, reports, presentations, agendas, and meeting minutes using Microsoft Word, PowerPoint, and Excel
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• Develop and maintain organized files, records, and calendars for team members and management.
• Arrange domestic and international business travel, including flights, hotels, and itineraries.
• Coordinate meetings, including scheduling, conference room setup, virtual meeting links, and catering as needed.
• Track and reconcile expenses and submit timely reports for approval.
• Utilize Share Point to manage, organize, and maintain shared documents, ensuring content is current and accessible to team members.
• Assist in team and project communications using Teams and other business collaboration tools.
• Support ad hoc projects and tasks as needed to improve administrative processes.

• Proficiency in Microsoft Excel for data tracking, basic analysis, and reporting.
• Hands-on experience with Share Point for document management and collaboration.
• Strong written and verbal communication skills.
• Excellent organizational and multitasking abilities, with attention to detail.
• Comfortable working independently and within a team, following established procedures.
• Ability to handle confidential and sensitive information with discretion.
• 0–5 years of experience in an administrative or office support role.

• Experience preparing PowerPoint presentations and professional reports.
• Familiarity with Power BI dashboards and basic data visualization.
• Ability to adapt quickly to new tools and processes.