SHRA Temporary Administrative Assistant

Key Areas of Responsibility

• Policy, Compliance, & Documentation:
  • Serve as the primary custodian for all academic policies and procedures, responsible for development, revision, updating, and distribution of WCE policy manuals and handbooks.
  • Ensure strict and comprehensive compliance with all relevant governing policies, including NC State Laws, NC State Board of Education Policies, and UNC System reporting requirements.
• Program & Project Management:
  • Manage and maintain the Academic Affairs Operations Calendar to ensure the timely and compliant completion of all recurring projects.
  • Coordinate the full scope of curriculum processes (changes and approvals), academic course scheduling, and provide support for the OAP Launch Initiative.
  • Oversee and coordinate academic program assessment and accreditation activities.
• Faculty & Student Support:
  • Manage processes for student retention and progression, including college admissions and the administration of the student scholarships.
  • Maintain comprehensive academic affairs records, including key student data files, and generate all necessary reports for WCE leadership.
  • Track the Faculty Excellence Awards Application (Processes and Timeline).
  • Search for information and generate reports from student and program data.
  • Help with WCE Research and Funding Initiatives.
• Administrative Support:
  • Provide essential support for key academic meetings and events.
  • Work with other Content Managers to create and maintain the GPFR and WCE SharePoint sites.
  • Develop the information distribution channels for the GPFR Team.

• Graduation from high school; or an equivalent combination of training and experience.
• Must have demonstrated ability to:
  • Work with generally accepted office software programs.
  • Maintain confidentiality.
  • Strong customer service and communication skills are essential.
  • Apply policies and procedures to the work performed in the department.
• Note:
  
  Some assignments may require knowledge of UNCW policies and procedures.

• Fundamental understanding of university and organizational structures is necessary to collaborate effectively with Deans, Chairs, and faculty.
• Proven experience in managing recurring projects and the ability to accurately read, interpret, and apply state, system, or institutional compliance requirements.
• High motivation and ability to work independently, directing a wide range of tasks to meet specific deadlines and making sound decisions quickly.
• Excellent oral and written communication skills are essential to clearly articulate complex policies, generate precise reports, and coordinate across the college.
• A willingness and ability to rapidly learn and use various office technologies and university systems.

Please note, this is a temporary position. The length of the assignment will be based on department need with the possibility of continuation. Temporary assignments cannot exceed 11 consecutive months without a full 31‑day break from employment. Employees in temporary positions are not considered permanent state employees and do not earn leave. Temporary employees are subject to the Affordable Care Act guidelines.

For more info or  (Use the "Apply for this Job" box below). Applications must be submitted through the online application system to be considered.

UNCW does not discriminate against any employee or applicant for employment because of his or her race, sex (such as gender, gender identity, marital status, childbirth, and pregnancy), age, color, national origin (including ethnicity), religion, disability, sexual orientation, political affiliation, veteran status, military service member status, genetic information, or relationship to other university constituents - except where sex, age, or ability represent bona fide educational or occupational qualifications or where marital status is a statutorily established eligibility criterion for State funded employee benefit programs.