Office​/Administrative Coordinator

Position Summary

Our client, a well‑established organization in Wilmington is seeking an Office & Administrative Coordinator to support daily operations. About 30% of the role is basic executive support, while the majority focuses on billing, transaction processing, reconciliation, vendor communication, and office administration
.

Location: Wilmington, MA (Onsite)

Schedule: Mon‑Fri, 8am‑5pm (in office, does not offer Hybrid)

Compensation: $55,000‑$70,000 + full benefits (medical, dental, 401k match, 3 weeks PTO)

• Process invoices, billing, and transactional documents
• Reconcile shipments, vendor invoices, and account activity
• Communicate with vendors, customers, manufacturers, and the sales team
• Coordinate schedules, meetings, and administrative tasks for leadership
• Maintain office operations, documentation, and filing systems
• Support migration from a legacy ERP to a new cloud system

• 3+ years in office administration, billing, or vendor coordination
• Strong communication skills and comfort working across departments
• Highly organized with strong attention to detail
• Proficient in Microsoft Office; ERP experience a plus
• Professional, dependable, and able to manage multiple priorities

• Direct impact on daily operations
• Collaborative work environment
• Competitive pay + strong benefits
• Onsite stability with long‑term growth potential

• Process invoices, billing, and transactional documents
• Reconcile shipments, vendor invoices, and account activity
• Communicate with vendors, customers, manufacturers, and the sales team
• Coordinate schedules, meetings, and administrative tasks for leadership
• Maintain office operations, documentation, and filing systems
• Support migration from a legacy ERP to a new cloud system

If you are interested, apply today!

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance.