Manager, Assistant Property

Job Summary

Responsible for the day‑to‑day administration and implementation of those policies, procedures and programs that will assure a well‑managed and well‑maintained property. This includes but is not limited to placing maximum emphasis on a positive response to the concerns and needs of the tenants and on increasing the value of the property being managed in coordination and conjunction with the Owner’s goals and objectives.

The Assistant Property Manager will be assigned to specified action areas at the discretion of the Property Manager and/or Sr. Property Manager, so as to best meet the needs of the property.

• May coordinate maintenance programs relating to the interior and exterior conditions and appearance of the assigned property.
• Responsible for prompt and positive response to requests from property tenants, implementing ongoing contact programs, constantly assessing tenant needs, ensuring problems are solved promptly, and benefiting both tenant and property.
• May be engaged in selection of contract services, vendor negotiations for service agreements, and day‑to‑day monitoring of vendor performance to assure full compliance with standards established within the service agreements.
• May participate in the development and administration of the strategic property plan and budget for the property. May be involved, under the direction of the Property Manager, in activities within the parameters of the approved business plan and budget.
• May assist in the collection, analysis and reporting of data required to provide accurate and current assessments of property management objectives.
• Involved in the administration of all tenant leases to assure full compliance with lease provisions. May also participate in the timely determination of escalations, timely collection of all rents, and appropriate action to lease available space within the buildings.
• Shall participate in the day‑to‑day financial management of the properties with specific attention to accounts receivable, collection activities, maintenance of accounts payable on a current basis (taking advantage of discounts wherever possible), and maintenance of all necessary financial records and files in an accurate and timely manner.
• May handle tenant requests and dispatch work orders.
• May perform other duties as assigned.

• Participate in various meetings and training activities as designated by the Property Manager and/or higher level management.

• Industry leading Parental Leave Policy (up to 16 weeks)
• Generous healthcare
• Bright Horizons back‑up care program
• Generous paid time off
• Education reimbursement
• Referral Program
• Opportunities to network and connect
• Benefits/perks listed may vary depending on the nature of your employment with Newmark and the job location.

Normal working conditions with the absence of disagreeable elements.

The statements herein are intended to describe the general nature and level of work being performed by employees and are not to be construed as an exhaustive list of responsibilities, duties, and skills required of personnel so classified.

Newmark is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex including sexual orientation and gender identity, national origin, disability, protected Veteran Status, or any other characteristic protected by applicable federal, state, or local law.

• Bachelor’s degree or equivalent work experience
• Minimum of 2 years previous property/facilities management experience
• Experience in and working knowledge of business/office administration
• Ability to handle general administration of the property in the absence of the Property Manager, or when otherwise called upon
• Strong written and verbal communications skills, with ability to produce communications and other materials that are effective and of a professional nature
• Computer proficiency with strong knowledge of MS Word, Excel and Power Point. Ability to learn new and business specific software programs as needed
• A valid real estate license is required in states where work is performed.