Administrative Specialist

Summary

The incumbent serves as an Administrative Specialist in the Chief of Staff's Office within the Wilmington Veterans Affairs Medical Center (WVAMC). This position reports to the Executive Assistant to the Chief of Staff (COS) and performs administrative duties for one or more assigned services.

To qualify for this position - applicants must meet all requirements by the closing date of this announcement - 03/09/2026. Time-In-Grade Requirement:
Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS 09 position you must have served 52 weeks at the GS 07. The grade may have been in any occupation - but must have been held in the Federal service.

An SF‑50 that shows your time‑in‑grade eligibility must be submitted with your application materials. If the most recent SF‑50 has an effective date within the past year - it may not clearly demonstrate you possess one‑year time‑in‑grade - as required by the announcement. In this instance - you must provide an additional SF‑50 that clearly demonstrates one‑year time‑in‑grade.

Note:

Time‑In‑Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. To qualify for this position at the GS‑09 level - you must meet one of the following:
Specialized

Experience:

You must have at least one (1) full year of specialized experience equivalent to at least the next lower grade level (GS‑7) in the Federal Service - that is directly related to the work of the position and has equipped you with the particular knowledge - skills and abilities to successfully perform the duties as a Medical Administrative Specialist - HOD.

Qualifying specialized experience includes knowledge of a wide range of medical center administrative concepts - principles - and practices - provides technical guidance necessary to meet procedural - legal - and administrative requirements relating to the care and treatment of patients reviewing data and information for trends - problem areas - and makes recommendations to management to resolve issues; interpreting rules - regulations - policies - and procedures to make sound decisions;

identify and analyze complex problems or situations with a range of variables ~OR~

Education:

Successfully completed two (2) years of progressively higher‑level graduate education or masters or equivalent graduate degree or LL.B or J.D. in a related field of the position to be filled. Education at the graduate level must be obtained in an accredited college or university and must demonstrate the knowledge - skills - and abilities necessary to do the work of this position.

Note:

Transcripts must be submitted with application. Education cannot be credited without documentation ~OR~ Combination:
Equivalent combination of successfully completed education and specialized experience directly related to the work of the position as outlined above that meets the requirements of the position. Only education in excess of the first year (18 semester hours) may be used to qualify applicants for the GS‑09 level.

NOTE:

If using education combined with specialized experience to qualify - a copy of your transcript is required. You will receive credit for all qualifying experience - including volunteer experience. For more information on these qualification standards - please visit the United States Office of Personnel Management's website at https://(Use the "Apply for this Job" box below)..

Preferred Experience:

Procurement and contract experience - to include High‑Cost - High‑Tech procurements. Contract Officer Representative - Level 1 Certification.

• This position serves as an administrative advisor to the Chief(s) of the assigned service(s)
• As such - the Administrative Specialist provides a key role in assisting the Service Chief(s) in the development and implementation of policies and procedures - both long and short‑range planning - budget…