Bookkeeper Job Wilmington area,Delaware USA,Finance & Banking

Summary of Responsibilities

Under the supervision of the Vice President of Finance, this position is primarily responsible for expenditure transactions, accounts payable, cash/donation reconciliation, monthly inventory control, and supporting the VP of Finance. Responsibilities also include managing and supporting the Finance department in specific internal/external auditing procedures.

Essential Functions

Manage and review organizational invoices for properly completed Purchase Authorization and Invoice Approval Form, including proper coding, cost center and project allocations.

Manage and collaborate with the Development Department to complete monthly donor reconciliation.

Manage and collaborate with Center Managers and Operations team for cash audits and inventory reconciliations. Prepare inventory journal entry for posting in GL.

Obtain daily bank activity reports and process journal entries in accounting system. Make deposits at the bank on behalf of the VP of Finance.

Manage annual OIG verification for vendors.

Manage petty cash.

Manage credit card charges by the 9th of each month and prepare journal entry for posting to G/L.

Manage and prepare AP Report for review and approval to VP Finance prior to processing payment to ensure that invoices are properly approved by Center Manager and/or Department VP.

Prepare checks for signature to ensure that (a) checks are properly signed by CEO or his/her designee and (b) payments are made on a timely basis to avoid late fees and to take advantage of prompt payment discounts.

Prepare and submit additional insurances to vendor.

Collaborate with One Digital to provide employee payroll data and other reports upon request for VP of Finance, HR, and the President/CEO.

Prepare year-end 1099 Forms and A/P audit requests.

Prepare accounting requests and confirmations for auditors.

Under the direction of the VP of Finance provides data and analytics reports as requested.

Under the direction of the VP of Finance monitors monthly expenditures.

Perform other duties as assigned.

Qualifications

To be successful, an individual must perform each essential function satisfactorily. Listed below are knowledge, skills and/or abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and/or Experience

Associate’s degree in accounting or related certification.

Certified Bookkeeper (CB) and/or Certified Public Bookkeeper (CPB) preferred.

Three to Five years’ experience in accounting and/or bookkeeping.

Excellent skills in the use of Microsoft Office, with Excel and pivot table knowledge.

Experience with Sage Intacct accounting software and/or EHR/EPM medical services management software is a plus.

Must be detail oriented, accurate, able to follow instructions, and exhibit perseverance in completing all tasks assigned.

Organizational ability to manage multiple projects and meet deadlines.

Ability to handle confidential information in a discreet, professional manner.

Reasoning Ability

Must have the ability to define problems, collect data, establish facts, and draw valid conclusions. Ability to interpret an extensive variety of technical instructions in various formats required. Must be highly organized, creative, detail‑oriented, and accurate with the ability to set and meet tight deadlines. Must possess strong organizational skills.

Language Skills

Ability to read, analyze and interpret periodicals, professional journals, procedure manuals and technical procedures. Requires excellent verbal and written communication skills, listening, and interpersonal relationship skills. Must be able to communicate clearly and interact comfortably with a diverse group of clients, staff and volunteers in a non‑judgmental, professional, and sensitive manner.

Mathematical Skills

Must possess the ability to add, subtract, multiply and divide in all units of measure, using whole numbers, common fractions and decimals.

Computer Skills

Excellent keyboarding skills with high level of accuracy required. Proficiency in Internet usage and Microsoft Office 365, including but not limited to the following programs:
Word, Excel, Outlook. Must…


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