Legal Administrative Assistant

Overview

Legal Administrative Assistant – Medical Malpractice (Wilmington, DE)
Our Medical Malpractice Practice Group is seeking a highly organized and detail-oriented Legal Administrative Assistant to support attorneys through client intake, pre-suit investigation, and case preparation. This role is essential to keeping cases moving efficiently and ensuring critical deadlines are met.

• Client Intake & Lead Management
  • Process new client sign-ups, including conflict checks and retainer agreements
  • Track and follow up on unsigned retainers and coordinate execution
  • Distribute executed retainers to accounting and maintain proper electronic filing
  • Send welcome correspondence to new clients
• Pre-Suit Investigation & Records Coordination
  • Prepare and send medical authorizations and request medical records from providers
  • Request and track estate documents or death certificates when applicable
  • Proactively follow up with clients and providers to ensure timely receipt of records
  • Organize, scan, and maintain medical records within File Vine
  • Create and maintain document trackers for records, bills, and case materials
  • OCR and Bates stamp records in preparation for medical review
  • Update case phases and notify the team when files are ready for attorney review
• Case Management & Deadlines
  • Calendar and monitor statute of limitations deadlines, including advance reminders
  • Calendar hearings, expert meetings, depositions, and trial dates
  • Maintain accurate and up-to-date case files and communication logs in File Vine
  • Prepare binders as needed for attorney review
  • Identify and document client communication preferences to ensure timely case progression
• Financial & Administrative Support
  • Process vendor and expert payments and prepare related correspondence
  • Maintain referral tracking reports
  • Manage department credit card transactions
  • Assist with administrative marketing initiatives
  • Review and distribute department mail
  • Collaborate with internal Marketing Department as needed

• Prior legal administrative experience required; medical malpractice or litigation experience preferred
• Strong organizational skills with exceptional attention to detail
• Ability to manage multiple deadlines and follow-up tasks
• Experience with File Vine or similar case management systems preferred
• Professional written and verbal communication skills
• Proficiency in Microsoft Office

• Competitive salary and benefits package
• Opportunity to work with dynamic, supportive, and experienced legal teams
• Exposure to substantive cases and contribute to meaningful outcomes with the opportunity to make a significant impact.

At Morris James LLP, we foster a collaborative and inclusive environment where motivated professionals are empowered to excel and advance in their careers. We value teamwork, independent initiative, and professional development. If you thrive in a supportive team setting, are motivated to work autonomously, and demonstrate initiative and responsiveness, you may be a great fit for this position.

If you are someone who is proactive, thorough, and comfortable managing high-volume records and deadlines in a collaborative legal environment, we encourage you to apply.

Please submit your resume and cover letter to