Accounts Payable Clerk

Job Summary

The Accounts Payable Clerk is responsible for processing accurate and timely vendor payments while maintaining complete vendor records and delivering a high level of customer service. This role ensures compliance with internal policies, controls, and accounting standards, and serves as a key point of contact for vendor inquiries.

• Receive, review, and verify vendor invoices and supporting documentation for accuracy and completeness.
• Match invoices to quotes, rate confirmations, or purchase orders and resolve discrepancies.
• Code and enter invoices accurately and timely into the accounting system.
• Process carrier and independent contractor chargebacks as needed.

• Prepare and process payments via check, ACH, and wire transfer in accordance with established procedures.
• Schedule and prioritize payments to meet terms and avoid late fees or penalties.
• Obtain required approvals prior to payment disbursement.
• Enter all payment transactions accurately into the accounting system.

• Maintain accurate vendor records, including W-9s and contact information.
• Respond to vendor inquiries regarding invoices, payments, and account status.
• Reconcile vendor statements and resolve discrepancies.

• Reconcile accounts payable activity to the general ledger.
• Assist with month-end close by preparing reconciliations and resolving outstanding items.
• Research and resolve variances or posting discrepancies.

• 2+ years of experience in an Accounts Payable role.
• Strong attention to detail with a high level of accuracy.
• Proficiency in word processing and spreadsheet software (Google Workspace preferred).
• Solid problem-solving and analytical skills.
• Strong customer service and communication skills.
• Ability to prioritize tasks, meet deadlines, and manage competing demands.
• Adaptable, dependable, and responsive to feedback in a fast-paced environment.

Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual's skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. With that said, as required by local law in geographies that require salary range disclosure, Vaco/Highspring notes the salary range for the role is noted in this job posting.

The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company's 401(k) retirement plan.

Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race, color, sex, religion or creed, national origin, citizenship, age, disability, veteran status, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.

Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. If reasonable accommodation is needed to participate in the job application or interview process, perform essential job functions, or receive other benefits and privileges of employment, please contact

Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal.

By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present you as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance…