Accounts Payable Clerk

Job Summary

Vaco is hiring for an AP Clerk role in Willoughby, OH. Contract, Onsite. Pay: 22/hr

• Receive, review, and verify vendor invoices and supporting documentation for accuracy and completeness.
• Match invoices to quotes, rate confirmations, or purchase orders and resolve discrepancies.
• Code and enter invoices accurately and timely into the accounting system.
• Process carrier and independent contractor chargebacks as needed.

• Prepare and process payments via check, ACH, and wire transfer in accordance with established procedures.
• Schedule and prioritize payments to meet terms and avoid late fees or penalties.
• Obtain required approvals prior to payment disbursement.
• Enter all payment transactions accurately into the accounting system.

• Maintain accurate vendor records, including W-9s and contact information.
• Respond to vendor inquiries regarding invoices, payments, and account status.
• Reconcile vendor statements and resolve discrepancies.

• Reconcile accounts payable activity to the general ledger.
• Assist with month-end close by preparing reconciliations and resolving outstanding items.
• Research and resolve variances or posting discrepancies.

• 2+ years of experience in an Accounts Payable role.
• Strong attention to detail with a high level of accuracy.
• Proficiency in word processing and spreadsheet software (Google Workspace preferred).
• Solid problem-solving and analytical skills.
• Strong customer service and communication skills.
• Ability to prioritize tasks, meet deadlines, and manage competing demands.
• Adaptable, dependable, and responsive to feedback in a fast-paced environment.