Request Proposals – Engineering Services

Request for Proposals – Engineering Services

Town of St. George, VT
Request for Proposals (RFP) – Engineering Services
Issue Date:
February 19, 2026

Responses Due:
Monday March 16, 2026 12:00 p.m.

A. Project Description – The Town of St. George (“Town”) is seeking highway engineering, project permitting, right of way, utility, and 90% design services (“shovel ready”) for four cross culvert locations on Willowbrook Lane. In addition, the Town will be considering a long‑term on‑call arrangement for engineering support during and after the four sites are designed. The four designs are funded by a VT Agency of Transportation town highway structures grant #BC2287.

B. List of Projects – 90% design to be completed (or site classified as replace same) by December 1, 2026 per VTrans Grant Conditions #BC2287
:

• WB #2 – Willow Brook Lane Culvert 36-inch – H&H and 90% Design
• WB #3 – Willow Brook Lane Culvert 36-inch – Confirm size, reset height & headers
• WB #6 – Willow Brook Lane Culvert 3-ft x 5-ft squash – Confirm size, reset inlet
• WB #7 – Willow Brook Lane Culvert 4-foot – H&H and 90% Design

C. Scope of Work – Immediate Design Services and Long‑term On‑Call Services

The following scope of services is intended to cover the entire scope of any or all four projects listed in this RFP. This list is intended to be scaled, as agreed upon with the Town, to ensure that the scope of the individual project meets the necessary federal (FEMA and/or FHWA) or state funding requirements. If all steps are not necessary to advance a project to construction, the Consultant shall include the recommended process in their proposal.

In addition, the Town is hoping to engage with the selected firm for ongoing on‑call engineering services. This long‑term partnership would support the Town on highway & stormwater design, solutions to recurring issues and planning for new projects as they arise, primarily responding to assistance requests from the Town Road Commissioner.

• Task 1:
  Project Kick‑off – The Vermont Licensed Professional Engineer (herein “Consultant”) will convene a project kick‑off meeting to discuss the goals and objectives of the Town and define the project development process. The Consultant will come prepared to present the general scope of services anticipated for each project, discuss the project schedule, arrange to collect all information relevant to the project, including all existing project files, coordinate and schedule the meeting and take notes to document the discussions and decisions made and distribute them to parties of interest.
• Task 2:
  Topographic Survey and Base Mapping
  • 2.1 Right‑of‑Way and Deed Information – review all relevant base map and data to determine the approximate limits of the existing Right‑of‑Way. Unless documented otherwise, the Town presumes a statutory three rod (49.5’ right‑of‑way). The Town will provide available roadway plans, land records, property deeds and tax maps on file for the properties within the project limits. The purpose is to document the property lines and owners within the project limits for subsequent Right‑of‑Way use.
    
    This right of way and property information will be compiled and presented on the plans.
  • 2.2 Utility Location – identify all existing overhead and underground utilities that may be affected by project construction and depict their location on project plans, if not already done.
  • 2.3 Ground Survey – review and perform the necessary topographic survey to verify it includes enough information to design, permit, acquire Right‑of‑Way and construct the project.
• Task 3:
  Permitting and Investigations – determine the need for other environmental permits and assist the Town in acquiring all necessary federal, state, and local environmental permits. The Town is generally responsible for any permit fees.

• Task 4:
  Preliminary Plans – preliminary plans will include all information necessary to determine preliminary construction information necessary to permit, acquire right‑of‑way and relocate utilities for the individual projects. The design will be in accordance with the Town of St. George…