Administrative Assistant

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At Exxon Mobil, our vision is to lead in energy innovations that advance modern living and a net-zero future. As one of the world’s largest publicly traded energy and chemical companies, we are powered by a unique and diverse workforce fueled by the pride in what we do and what we stand for.

The success of our Upstream, Product Solutions and Low Carbon Solutions businesses is the result of the talent, curiosity and drive of our people. They bring solutions every day to optimize our strategy in energy, chemicals, lubricants and lower-emissions technologies.

We invite you to bring your ideas to Exxon Mobil to help create sustainable solutions that improve quality of life and meet society’s evolving needs. Learn more about our What and our Why and how we can work together .

• The administrative assistant is responsible for the direct administrative support for site management and work groups.
• The role encompasses data entry, classification, and reporting as well as base office support functions at the facility.
• The administrative assistant role works a normal 8 hour schedule with opportunity for limited overtime based on business needs.

• Data collection, input, and quality control.
• Generate weekly and monthly data reports.
• Manage action tracking work processes and databases.
• Provide word processing, speadsheet, and presntation support.
• Manage daily communication including mail, email, reception support along with contractor engagement.
• Manage/prepare org charts, flowcharts, group contact information.
• Prepare or assist with presentations as needed.
• Manage sharepoint and website interface documents.
• Organize logistics for internal and external meetings.
• Schedule meetings, conference rooms as well as catering.
• File, scan, and manage documents.
• Process invoices and expense accounts for different work groups.
• Order office supplies and materials.
• Steward vacation and on call schedules.
• Reconcile invoices to procurement card.

Skills and Qualifications

• Driver's license and clean MVR
• Pass pre-employment D&A screening and background check
• High School Diploma or equivilent.
• Minimum 2 years of prior relevent experience.

• Familiarity with Microsoft Office tools;
  Excel, Vizio, Word, One Note, and Powerpoint.
• Attention to detail, well-organized, self-starter able to prioritize and handle multiple tasks.
• Ability to work with multiple levels of management in a professional manner.
• Well spoken and able to interact effectively with public and non-company personnel.

An Exxon Mobil career is one designed to last. Our commitment to you runs deep: our employees grow personally and professionally, with benefits built on our core categories of health, security, finance, and life.

We offer you:

• Pension Plan
  :
  Enrollment is automatic and at no cost to you. The basic benefit is a monthly annuity to be paid to you in retirement for the rest of your life.
• Savings Plan
  :
  You can contribute between 6% and 20% of your pay and are encouraged to enroll right away. If you contribute at least 6% to your savings plan, the Company will contribute a 7% match
• Comprehensive medical, dental, and vision plans
  .
• Culture of Health
  :
  Programs and resources to support your wellbeing.
• Employee Health Advisory Program
  :
  Provides confidential professional counseling for you and your family, including tools and resources promoting mental health and resiliency at no additional cost to you.
• Disability Plan
  :
  Income replacement for when you cannot work due to illness or injury occurring on or off the job. Enrollment is automatic and at no cost to you.

Please note benefits may be changed from time to time without notice, subject to applicable law.

Exxon Mobil is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, sexual orientation, gender identity, national origin, citizenship status, protected veteran status, genetic information, or physical or mental disability.