Office Manager

Creedence (Creedence Energy Services and Creedence Inc)is a family oriented and safety focused production chemicals company servicing the energy sector. We are an established and growing company committed to providing the best innovation, technology, and service to our customers. If you are looking for a rewarding career surrounded by hard working, safety minded, talented team members, apply today!

Job Title:Office Manager

• Health (single plan 100% paid by company), Dental, and Vision Insurance
• Life and Disability Insurance
• 401k with company match,
  immediate eligibility
• Paid vacation, sick, and holidays
• All positions are eligible for bonuses
• FRs and PPE provided
• Paid training

Responsible for the overall daily office operations for the local field office. Provide administrative support for the assigned facility by welcoming visitors, assisting the local team with administrative needs, and maintaining an organized, efficient office environment. Manage office supplies, inventory, and equipment.

Manage the daily activities of the office, ensuring that all tasks are completed efficiently and effectively. Address issues that arise related to office equipment, logistics, or processes. Demonstrate initiative, critical thinking skills, accountability, and effective communication at all levels. Requires no supervision once trained. Must be able to multi-task, prioritize work, manage time effectively, and meet deadlines with frequent interruptions.

• Open and close office procedures
• Process and distribute office mail and packages
• Maintain the break room(s) – keep items in stock, make coffee, clean, organize
• Light cleaning of restrooms and common areas – watering plants, dusting, sweeping/vacuuming daily dirt or mud being tracked in
• Clean and organize the meeting room(s)
• Coordinate meeting rooms’ electronic calendars and schedules
• Order and pickup weekly office groceries
• Order and pick up food and supplies for company events upon request
• Schedule maintenance and track reservations of assigned facility’s community vehicle
• Manage the purchasing of office supplies, furniture, and equipment, and ensure all office equipment is properly maintained
• Order, receive, and stock inventory for all office supplies; monitor inventory levels
• Contact vendors to troubleshoot issues at assigned facilities –wi-fi/internet connectivity, smart tv connectivity, copiers/printers, office equipment, HVAC, electrical, construction/repairs, etc.
• Make trips to the post office as needed

• Greet clients and visitors in a professional manner
• Answer company phone and disseminate information as appropriate
• Monitor company contact emails and disseminate messages as appropriate
• Create and edit documents electronically
• Photocopy, fax, scan, mail, and file documents
• Maintain paper and electronic files for assigned division or location(s)
• Manage vendor invoices and office inventory records
• Draft and disseminate all office-related communications
• Set up office space, supplies, and equipment for new hires
• Provide new hires with an orientation of the office and facility
• Support other departments with projects upon request

• Lead and coordinate administrative staff to ensure all office functions are completed accurately and on time
• Assign and prioritize daily administrative tasks
• Serve as back up to all administrative support personnel
• Train new administrative staff on office systems and procedures
• Act as administrative liaison between field, local office, and corporate personnel
• Work well both independently and as a team
• Provide excellent customer service to employees, vendors, and clients

Only the most critical duties are listed. Other duties may be assigned as needed.

Contributes to developing the company culture and retaining high performers. Plans staffing levels. Works with HR to recruit, interview, and select top administrative talent. Delegates appropriately. Develops team through coaching, mentoring, goal setting, providing feedback, appraising performance, holding individuals accountable, and issuing corrective…