Assistant Registrar of Loans & Exhibitions

Assistant Registrar of Loans & Exhibitions

Requisition Number
: ASSIS
003537

• Posted :
  February 24, 2026
• Full-Time

Showing 1 location

BRUTON HGHTS WALLACE BLDG
309 First St.
Williamsburg, VA 23185, USA

BRUTON HGHTS WALLACE BLDG
309 First St.
Williamsburg, VA 23185, USA

Founded in 1926, the Colonial Williamsburg Foundation is a private, not-for-profit educational, historic, and cultural institution that owns and operates one of the largest and best-known museum complexes in the world. Our mission is “that the future may learn from the past” through preserving and restoring 18 th
-century Williamsburg, Virginia’s colonial capital. We engage, inform, and inspire people to learn about this historic capital, the events that occurred here, and the diverse peoples who helped shape a new nation.

Today, Colonial Williamsburg is the largest living history museum in the U.S. The Historic Area is the 301-acre restored colonial capital with 89 original buildings and 525 buildings reconstructed to how they appeared in the 18th century through extensive archaeological, architectural, and documentary research. The Historic Area is staffed by highly trained, historically dressed interpreters and expert tradespeople who bring the 18th century to life.

The Foundation also owns and operates two world-class museums, the DeWitt Wallace Decorative Arts Museum, and the Abby Aldrich Rockefeller Folk Art Museum, The Bob and Marion Wilson Teacher Institute, and a renowned research library, the John D Rockefeller Jr Library.

Additionally, Colonial Williamsburg is home to five world class accommodations at the Williamsburg Inn, Williamsburg Lodge Autograph Collection, the Griffin Hotel, the Williamsburg Woodlands Hotels and Suites and the unique Colonial Houses in the Historical Area. Visitors may also indulge in food and drink at our many on site restaurants and taverns that blend a historically inspired dining experience with today’s evolved tastes.

Each year over 5 million people visit Williamsburg and another 20 million engage with us digitally.

About the Position

The Assistant Registrar of Loans & Exhibitions works collaboratively with the registration team to create and maintain a permanent archive of accurate and comprehensive records documenting the Foundation’s 75,000-object collection of fine, decorative, folk, useful, and mechanical arts housed across multiple campus locations. The role manages both domestic and international incoming and outgoing loans. This position coordinates packing, shipping, and receiving logistics;

prepares documentation for incoming and outgoing objects; manages the outgoing loan approval process; prepares loan agreements; and secures appropriate insurance coverage. The Assistant Registrar also conducts and reconciles collection inventories to ensure asset accountability and control, creates records and performs initial cataloging for incoming objects, and tracks object locations within TMS (The Museum System), the collections management system.

• Coordinates the Outgoing Loan Review process with the Outgoing Loan Review Committee, summarizes findings, and submits final recommendations to the Chief Mission Officer for approval.
• Prepares loan agreements for the Registrar’s signature; arranges Certificates of Insurance; monitors insurance expirations; and maintains electronic and physical loan records, including renewals.
• Manages documentation for incoming and outgoing objects, including receiving reports, shipping reports, and condition reports.
• Coordinates packing, shipping, receiving, and courier logistics for Foundation objects in collaboration with registrars, curators, conservators, museum staff, and lending institutions to ensure proper handling, transport, installation, protection, and monitoring.
• Creates new records and performs initial cataloguing for incoming objects in the collections management system (TMS).
• Maintains primary responsibility for updating object locations in the collections management system and maintaining physical movement records for asset control; works with collections staff to reconcile discrepancies.
• Conducts and reconciles inventories of collections…