Family​/Orphan's Court Administrative Specialist

Overview

This position works with family court, orphans court, juvenile delinquency, and juvenile dependency matters. Work is performed exercising sound judgment and discretion under the supervision of Office of Court Administration.

• When scheduled by the Family Court Supervisor, will attend juvenile delinquency court and dual delinquency/dependency court matters to prepare court orders when requested for the Juvenile Court Judge/Hearing Officer.
• Assists self-represented individuals during family court motions hours and throughout the day.
• Provides customer service assistance to individuals and directs inquiries to the appropriate location within the court system.
• Central point of contact for reporting to Supervisor any office service issues/concerns relating to maintenance, equipment needs, security, IT related (phone/computer, copier) supplies and any other service needs of the offices.
• Schedules family and orphans court cases.
• Schedules juvenile dependency and delinquency using CPCMS computer application and serves the appropriate parties.
• Assists family court hearing officers with clerical needs including typing opinions/orders and scheduling of hearings.
• Responsible for monitoring the familycourtmotions email address and directing the correspondence appropriately.
• Works collaboratively with judges and their staff on a daily basis.
• Files custody orders, and any other orders related to family and orphans court matters.
• Opens files and pulls files for custody hearings and any other family or orphans court matters.
• Purges files or prepares files for storage, as needed.
• Other duties as assigned by the Family Court Supervisor or Court Administration

• Excellent communications skills
• Ability to work independently
• Strong organizational skills and attention to detail are required.
• Flexible schedule.

• High School Diploma and at least three (3) years of experience with administrative and/or data entry.
• This position deals with highly confidential information and the employee must strictly adhere to the UJS Code of Conduct for Employees.